Accounts Payable Administrator

Job Description

Job Description

Description:

Accounts Payable Administrator
Location: Fredericksburg, VA
Employment Type: Full-time, on-site (5 days per week)

Position Summary

The Accounts Payable Administrator is responsible for the accurate and timely processing of invoices, expense reports, and vendor payments while maintaining complete and organized financial records. This role supports the overall integrity of the company’s accounts payable function and ensures compliance with internal controls and payment policies.

Key Responsibilities

• Receive, review, and process invoices for payment, ensuring all supporting documentation is complete and accurate.
• Receive and verify employee expense reports; reconcile expense and other financial reports against account balances and office records.
• Facilitate vendor payments, including verification of federal tax identification numbers, review of purchase orders, and resolution of discrepancies.
• Ensure outstanding obligations are properly credited upon payment; identify available discount opportunities; and prepare purchase order amendments or stop-payment orders as needed.
• Assist with the maintenance of accounting records and ledgers by reconciling monthly statements and transactions.
• Process regular vendor payments by compiling invoices, purchase orders, and supporting documentation; set up ACH payments in bank templates or prepare checks; and file all documents by vendor while ensuring electronic copies are maintained in the ERP system.
• Perform other related duties as assigned.

Requirements

• Highly reliable and trustworthy with a strong sense of integrity.
• Ability to quickly learn and adapt to additional accounting software systems.
• Excellent organizational skills and a high level of attention to detail.
• Proven ability to maintain confidential and meticulous records.
• Experience with SAP Business One (SAP-B1)
• Strong proficiency in Microsoft Office (Excel, Outlook, Word).

This is a full-time, on-site position based at our Fredericksburg, VA office, working five days per week.

M/F/V/D welcome to apply