Human Resources Admin

Job Snapshot

Location: Remote – California (San Diego or Southern California Preferred)
Employment Type: Full-Time
Compensation: $26-29 per hour
Schedule: Full-Time
Work Environment: Remote
Reports To: Human Resources Manager

About Pacific Health Group

At Pacific Health Group, we care deeply about the people and communities we serve. We meet individuals with kindness, respect, and understanding—listening first, honoring each person’s journey, and offering support without judgment.

Through compassionate, person-centered healthcare, behavioral health services, and social supports, we walk alongside people as they work toward healing, stability, and a healthier, more hopeful life.

Our Core Values

• Speak with integrity—clear, respectful, and honest in every interaction.
• Embrace innovation, trying new ideas, learning fast, and improving care. 
• Own our roles, staying accountable for outcomes and documenting accurately.
• Build genuine connections with members, families, and teammates through empathy and cultural sensitivity.
• Lead with trust by being consistent, transparent, and following through.
• Celebrate wins together, recognizing individual and team achievements.
• Collaborate with purpose, partnering across departments and with community providers to solve problems.
• Ask for support and offer support, because thriving together is how we serve our members best

Role Overview & Impact

The Human Resources Admin provides foundational, routine administrative and clerical support to the Human Resources department. This foundational position focuses on heavy file management, basic data entry, scheduling, document collection, and routine inquiries.

The HR Admin handles day-to-day administrative tasks that keep the department organized, audit-ready, and efficient. The ideal candidate brings strong attention to detail, high reliability with repetitive data tasks, and a passion for customer service and strict confidentiality.

Key Responsibilities

Data Entry & File Management

• Create, update, and organize digital personnel files, I-9 folders, and HR document archives.
• Conduct precise data entry into HR software, Google Sheets, and employee tracking systems.
• File incoming completed forms, policies, and acknowledgments into proper employee records.
• Maintain clean electronic drives to ensure document retrieval is quick and efficient.

Administrative Onboarding Support

• Assist the HR Coordinator by sending standard welcome emails, document packets, and form reminders to new hires.
• Collect and verify incoming pre-employment paperwork for completeness before uploading to system files.
• Schedule orientation sessions and calendar invites for hiring managers and incoming employees.

General Department & Logistics Support

• Sort and direct incoming HR emails, general inquiries, and department tickets to the appropriate HR team member.
• Prepare standardized employee verifications of employment (VOE) and standard correspondence.
• Help track completion rates for mandatory compliance trainings, surveys, and performance reviews.
• Assist with logistics for employee appreciation events, wellness initiatives, and staff meetings.

Success Measures

• Data Accuracy: Zero-error record creation and precise document filing.
• Turnaround Speed: Fast, reliable processing of incoming forms, requests, and verification emails.
• Organization: Maintaining a clean, standardized, audit-ready electronic filing system.
• Communication: Courteous and professional interaction when gathering forms from candidates and staff.

Skills That Set You Apart

Required Qualifications

• High school diploma or equivalent required.
• 6+ months of general office, administrative, data entry, or customer service experience (entry-level candidates welcome).
• Strong computer literacy and comfort navigating cloud folder structures.
• Familiarity with Google Workspace (Docs, Sheets, Drive, Gmail).
• Exceptional attention to detail and ability to perform repetitive data tasks with high accuracy.
• Complete commitment to privacy, confidentiality, and handling sensitive personal information.

Preferred Qualifications

• Prior administrative experience in a healthcare, remote, or HR environment.
• Basic understanding of HR concepts or interest in pursuing a career in Human Resources.

Benefits

Time Off & Leave

• Paid Time Off
• Holidays
• Volunteer time
• Bereavement

Health & Wellness

• Medical coverage
• FSAs or other wellness benefits
• Disability and EAP

Financial & Professional

• 401(k)
• Stipends
• Professional development

Culture & Perks

• Employee discounts
• Team events
• Growth opportunities

Equal Opportunity Employer

Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply.

Job Application & Offer Disclaimer

Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. Employment offers are contingent upon meeting role qualifications and successfully completing all required recruitment steps, which may include:

• Submission of an internal application
• Recruiter pre-screen 
• Skills assessment if applicable
• Final interview with hiring leadership
• Formal verbal offer from authorized hiring representatives

Important Notice: Any communication claiming to represent Pacific Health Group that bypasses this process is not authorized.

AI & Human Interaction in Recruitment

Pacific Health Group uses AI tools to assist with resume matching based on qualifications, skills, and location. All qualified applications are reviewed by our recruiting and HR team to ensure fair, equitable, and human-centered hiring decisions.