HR Specialist

Working Location: California, San Jose Workplace Flexibility: Onsite For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. Job Description The HR Specialist will play a critical role in supporting the San Jose Repair facility. This position requires a proactive individual with strong organizational and technical skills, excellent communication and analytical abilities, and a deep understanding of HR practices and regulations. The individual will support a large facility and must be flexible with work schedule and be able to prioritize work. This position requires honesty, integrity, and confidentiality. Job Duties ADP Administrator for site including submitting weekly time for non-exempt workforce. Serves as Leave and Workers Compensation Administrator for employees by providing counselling to employees, managers, and HRBPs on topics and procedures related to leave of absences. Assists with recruiting by assisting with the job evaluation process with managers and compensation. Tracks position from job description submission through opening a requisition ensuring positions are correctly opened in the HRIS system. Ensures that California regulations are being upheld. Support training for supervisors and managers. Provides coaching to Supervisors on handling employee issues. Collaborates with HRBPs to address employee relations issues, including conflict resolution, disciplinary actions, and performance management. Answer employee questions and escalation concerns as appropriate. Assists in the preparation for annual talent reviews with managers. Conducts exit interviews for offboarding employees. Facilitates employee onboarding including conducting new hire orientations. Provides headcount report to finance and business on a monthly basis. Analyses people data to identify trends and insights that inform HR strategies and decision-making. Provides regular reports on key HR metrics, such as employee turnover, retention rates, and engagement levels. Ensures the accuracy and integrity of HR data by conducting regular data audits and implementing best practices for data management. Ensures compliance with all federal, state, and local employment laws and regulations. Assists in the preparation and submission of required HR reports and documentation. Maintain accurate and confidential employee records and databases. Conducts audits of HR processes and policies to ensure compliance and identify area for improvement. Expert and power user in HR information systems. Support special projects as assigned. Job Qualifications Required: Bachelor’s degree in Human Resources, Business Administration, or a related field, or a combination of equivalent education and experience. Minimum of 2-4 years of experience in an HR support role, or relevant school and/or internship experience, strongly preferred in a manufacturing environment with a large non-exempt population. Experience working with HRIS systems and other HR-related software. Strong knowledge of HR practices, policies, and regulations. Excellent organizational and time management skills. Strong communication and interpersonal skills. Ability to handle sensitive and confidential information with discretion. Proficiency to Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Detail-oriented with strong analytical and problem-solving skills. Ability to work independently as well as collaboratively in a team environment. Why join Olympus? We offer a holistic employee experience supporting personal and professional well‑being through meaningful work, equitable offerings, and a connected culture. Equitable Offerings you can count on: Competitive salaries, annual bonus and 401(k) with company match Comprehensive medical, dental, vision coverage effective on start date 24/7 Employee Assistance Program Free live and on-demand Wellbeing Programs Generous Paid Vacation and Sick Time Paid Parental Leave and Adoption Assistance 12 Paid Holidays On-Site Child Daycare, Café, Fitness Center Connected Culture you can embrace: Work‑life integrated culture that supports an employee centric mindset Offers onsite, hybrid and field work environments Paid volunteering and charitable donation/match programs Employee Resource Groups Dedicated Training Resources and Learning & Development Programs Paid Educational Assistance *US Only **Center Valley, PA and Westborough, MA Are you ready to be a part of our team? The anticipated base pay range for this full‑time position in this location is $71,459.00 - $96,468.00 per year, plus potential for annual bonus (subject to plan eligibility and other requirements). You Belong at Olympus We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non‑discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply. Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact View email address on click.appcast.io. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus View phone number on click.appcast.io). Let’s realize your potential, together. It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law. Posting Notes: United States (US) | California (US-CA) | San Jose | Human Resources #J-18808-Ljbffr