REGULATORY SPECIALIST I

Requisition No: 879341


Agency: Agency for Health Care Administration

Working Title: 68025178 - REGULATORY SPECIALIST I

Pay Plan: Career Service

Position Number: 68025178


Salary: $1,336.92 - $1,406.09 Biweekly


Posting Closing Date: 07/27/2026


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The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida.


These surveys ensure that all state licensed and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care.


Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur.


The Work You'll Do:


This is secretarial work performing a variety of complex or technical secretarial duties in the Fort Myers Health Quality Assurance Field Office. Duties and responsibilities include, but are not limited to the following:

Primary responsibilities of this position include the utilization of ASPEN to prepare survey documents for certified surveys.


This includes the receipt via e-mail of survey findings from surveyors, reading and editing the data submitted, drafting and proofreading the survey document, completing the document as error free as possible before submitting to the reviewer.


Duties include, but are not necessarily limited to, reading mail and screening items which can be handled independently and forwarding the rest to appropriate personnel; reviewing all written survey documentation submitted, assuring it is properly identified and filed; preparation of correspondence; operating duplicating equipment and other business machines; preparation and maintenance of facility survey files as prescribed.


Scans and Laserfiche surveys and documents on a timely basis.

Utilizes a computer and related applications to research survey documentation in ASPEN.


Runs various reports to retrieve data from VERSA and inputs data into VERSA, AEM, ACTS, and ACO as required, assuring accuracy of the database for management purposes.

Develops and maintains efficient filing systems for both electronic data and hard copy files.


Periodically reviews files for purging or archiving and maintains other controls as needed.


Assists in taking minutes at staff meetings and preparing minutes for distribution.

Handles telephone and written inquiries and complaints of a general nature from providers of the public.


Assists with answering routine questions from the public and surveyors.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. We offer an excellent array of benefits, including:
• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

For a more complete list of benefits, please visit

KNOWLEDGE, SKILLS, AND ABILITIES

A. Knowledge of office procedures.

B. Ability to work independently.

C. Typing skills that include proper formatting of letters, memoranda, and reports with correct grammar usage.

D. An individual employed in this position must have the ability to utilize microcomputer equipment and software to enter, retrieve, and manipulate data required to perform license and certification functions.

MINIMUM QUALIFICATIONS REQUIREMENTS

2 years of professional experience with computer data entry.

Preference given for experience with ASPEN and VERSA systems.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: RACHEL SUMMERALL View phone number on click.appcast.io

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


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