Finance & Facilities Coordinator

Position: Finance & Facilities Coordinator Status: Full Time, Non-Exempt Location: Nashville, TN Reports To: Chief Operating Officer Updated: June 2026 Application Deadline: June 30, 2026 Finance & Facilities Coordinator plays a crucial role in ensuring the smooth operation of EC facilities and daily financial activities. This dynamic role balances hands‑on facility management and vendor relations with core bookkeeping functions, including managing facility rentals and providing data‑driven insights for strategic decision‑making. Job Responsibilities Primary responsibilities include: Execute daily bookkeeping functions, including recording, coding, and applying payments for A/R and A/P. Collect receipts and route all A/P for approval in BILL. Make mobile and physical bank deposits as needed. Obtain and maintain records for all vendor contracts, W‑9s, agreements, statements, grants, and certificates of insurance (COI). Enter transactions in accounting software (Xero) and reconcile bank feeds weekly. Assist with compliance reporting, including annual reports, property tax, charitable solicitation permit, etc. Assist with the preparation of monthly, quarterly, and annual financial reports for Leadership Team, Board of Directors, and grant reporting. Work with COO and fractional controller to adhere to proper financial controls and assist in gathering documentation for annual tax returns and audit reports. Facility Management (50%) Coordinate all aspects of the facility’s daily operations. Ensure a safe, clean, and well‑maintained environment for all occupants. Maintain sufficient levels of office supplies for staff and members. Collaborate with relevant stakeholders to identify and implement ideas for facility improvements. Manage inventory of tech supplies and assign equipment to employees. Identify, evaluate, and manage relationships with various vendors, including cleaning services, maintenance contractors, parking vendors, and security providers. Conduct reviews of vendor performance and cost to optimize cost‑effectiveness, ensure service quality, and address issues promptly. Serve as the backup to cover the front desk, as needed. Manage logistics for internal team events, including room setup and catering coordination. Drive the end‑to‑end external venue rental pipeline; manage the reservation calendar, provide high‑touch hospitality to event hosts, and proactively upsell add‑on services and amenities to grow the EC’s earned revenue pipeline while tracking invoicing and timely payments. As the primary onsite point of contact and lead coordinator for events hosted at the EC, maintain a flexible schedule to staff early morning or evening events, with the ability to adjust standard daytime hours to maintain a healthy work‑life balance. Perform other duties as assigned. Qualifications

ABOUT YOU

The ideal candidate thrives in an agile and innovative environment with demonstrated experience working with a cross‑functional team. Qualifications include: Graduation from an accredited college or university with a bachelor’s degree or above in a related field. Demonstrated integrity and honesty to present accurate information and exercise excellent judgment in regard to confidential information. Ability to maintain a flexible schedule to accommodate events. Strong customer service skills, with an ability to manage revenue‑generating activities. Proven experience in facility management. Ability to meet the physical demands of event execution, including setting up rooms, moving furniture, and lifting or carrying items up to 25 lbs. Background in finance or accounting. Strong problem‑solving skills. Strong interpersonal skills, with the ability to build and maintain relationships with diverse stakeholders. Excellent verbal and written communication skills. Detail‑oriented with the ability to balance big‑picture insights and daily operations. Highly organized, with the ability to manage multiple projects simultaneously and adapt to changing priorities. Proficiency in data analysis, reporting, and familiarity with online platforms. Proficiency in Microsoft and Google Workspace applications. Ability to work independently and as part of a team. Commitment to the mission of the EC. Additional Information This is a full‑time, non‑exempt position based in Nashville, TN. Salary range is $50,000-$60,000, dependent on experience. Comprehensive benefits package, including medical insurance (an employee‑only coverage, high‑deductible medical plan option available at no cost to employee), company‑paid life insurance; an employee assistance program with dental, vision, and disability options; and a 401(k) matching option. Accrued paid time off, plus 15 annual holidays, including time off between Christmas Eve and New Year’s Day. Due to the facilities management and accounting responsibilities of this role, onsite presence is critical to ensure smooth daily operations. At the Nashville Entrepreneur Center, we value a diverse workplace and strongly encourage all genders, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. The EC is an equal‑opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. Those applicants requiring reasonable accommodation to the application or interview process should notify an organization representative at View email address on click.appcast.io #J-18808-Ljbffr Nashville Entrepreneur Center