Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide essential coordination and clerical support for a busy tax-focused team in Omaha, Nebraska. This Contract position plays an important role in keeping documents organized, maintaining steady progress across assignments, and ensuring professionals have what they need to meet deadlines. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly.

Responsibilities:

• Communicate with clients to obtain outstanding paperwork and ensure required information is received in a timely manner.

• Examine submitted documents for accuracy, completeness, and proper formatting before moving them to the next stage of review.

• Organize digital and administrative records so files are easy to access, track, and maintain across internal systems.

• Direct completed materials to the appropriate tax team members for preparation, review, and follow-up actions.

• Monitor the progress of returns and related tasks to help work move forward according to established timelines.

• Recognize delays, missing information, or workflow obstacles and raise issues to the appropriate team members for resolution.

• Provide day-to-day administrative support in a high-volume setting, including data entry, inbound call handling, and general office assistance.

• Share status updates with internal stakeholders to support visibility into workloads, deadlines, and next steps.

• At least 1 year of experience in administrative support, office coordination, or a similar role.
• Strong organizational skills with the ability to manage multiple assignments accurately and efficiently.
• High attention to detail when reviewing documents, entering data, and maintaining records.
• Comfortable communicating with clients and internal teams in a clear and timely manner.
• Ability to work effectively in a deadline-driven environment with changing priorities.
• Experience with administrative office tasks such as answering inbound calls, handling reception-related duties, and supporting daily operations.
• Proficiency in data entry and general computer-based file management.
• Exposure to tax, accounting, or other document-intensive environments is helpful but not required.