Executive Assistant

Job Description

Job Description

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our lead agent. You’ll be in charge of managing schedules, arranging meetings, organizing our database, and ensuring that administrative tasks in the office run smoothly. Applicants should love planning, organizing, and diving into new challenges!

This position is built around three core pillars:  database management, marketing, and operations.

We are looking for someone who is solutions-oriented, takes ownership, and consistently goes above and beyond. Someone who understands that great systems are a competitive advantage, not just a checklist.

Compensation:

• Salary Range: $50,000 – $60,000
• Paid Time Off (PTO)
• Learning & Development Opportunities

$50,000 - $60,000 yearly

• Serve as the operational right hand to the agent, managing day-to-day business activities and ensuring nothing falls through the cracks.
• Protect the agent’s time by handling administrative, operational, and occasional personal support so the agent can stay focused on revenue-generating activities.
• Deliver an exceptional client experience by managing communication, follow-up, and support throughout every stage of the client journey.
• Own and maintain the CRM/database, including lead tracking, client records, follow-up management, and relationship-building touchpoints.
• Coordinate and execute marketing initiatives across social media, events, print campaigns, and client engagement efforts while maintaining a consistent brand presence.
• Oversee showing and field operations, including scheduling, communication, coordination with showing partners, and ensuring a seamless client experience.
• Support transaction and business operations by managing contracts, timelines, reporting, expense tracking, and communication through closing.
• Build and improve systems, processes, and organizational structure to increase efficiency, scalability, and overall business performance.

• Exceptional organizational skills with strong attention to detail and follow-through.
• Proactive and resourceful mindset with the ability to anticipate needs and solve problems independently.
• Tech-savvy, including comfort with CRM systems, social media platforms, and learning new tools quickly.
• Ability to multitask, prioritize effectively, and thrive in a fast-paced, high-expectation environment.
• Excellent written and verbal communication skills with a professional, client-focused approach.
• High level of discretion, professionalism, and confidence working with strong personalities and sensitive information.
• Passion for delivering exceptional customer service and building positive client relationships; real estate experience or licensing is a plus.

Joanne DelPizzo is a seasoned real estate professional with over 20 years of experience serving clients in the Greater Madison area. Known for her relationship-driven approach, deep market knowledge, and commitment to exceptional service, Joanne has built a strong, referral-based business grounded in trust and results.

As part of Stark Company Realtors , one of the most respected real estate firms in the region, Joanne combines personalized service with the resources and reputation of an established brokerage. Her business is built on meaningful client relationships, consistent communication, and a commitment to excellence, and she’s looking for the right partner to help take it to the next level.