Payroll, Benefits, and Disability Services Supervisor

Job Description and Duties

As the Payroll, Benefits, and Disability Services Supervisor (Supervisor II), you will plan, organize, and direct critical and highly visible human resources (HR) functions of the California State Auditor’s Office (Office), including payroll, personnel transactions, and benefits administration, as well as serve as the subject matter expert for your area of responsibility. Additionally, you will oversee the Medical Management programs (i.e. disability, reasonable accommodations, worker’s compensation, health and safety, etc.) for the Office. You will cultivate a positive, engaged, and innovative work environment, and act as a working supervisor when necessary. Specifically, you will:

• Provide leadership, mentoring, training, and professional development to payroll and benefits services and medical management staff.
• Review and approve employment documentation related to appointments, separations, promotions, retirements, changes to time base, merit salary adjustments, alternate range movement, and other changes generated via the Personnel Action Request (PAR) form; and ensure documents are accurately entered into the SCO PIMS system.
• Ensure payroll and benefit processes are being followed and reconciled by staff each month.
• Audit various transactions-related work including timesheets, leave information on the SCO leave accounting system, and excess leave plan administration to ensure accurate and timely processing.
• Ensure the Office is following and administering the Family Medical Leave Act, California Family Rights Act, Pregnancy Disability Leave Act, Non-Industrial Disability (NDI), and related programs.
• Ensure the office is following and administering an interactive reasonable accommodation process.
• Oversee the Office’s safety policies, programs, and procedures including the ergonomic evaluation program, emergency preparedness manuals and evacuation maps, and the Injury and Illness Prevention Program.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for participation in the office’s hybrid telework program. This position may telework up to three days a week. Work at the alternate work location must be in California and conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship

This position is not eligible for a visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.

Special Requirements

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment.

State Auditor's Office employees are excluded from collective bargaining.

Temporary Salary Reduction: Due to significant budget shortfalls, the office participates in the Personal Leave Program (PLP) which reduces employee salaries in exchange for accrued leave hours. The salary reduction amounts and leave accruals are based on the amounts that represented and other excluded employees receive.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Who are you?

• You have knowledge of and experience applying human resources laws, rules, practices, policies and procedures.
• You have experience with transactions/payroll and/or medical management programs including, reviewing and processing transactions, including those related to payroll, benefits, Non-Industrial Insurance, Industrial Disability Leave, Temporary Disability and worker’s compensation payments, with SCO's payroll system or a similar payroll system.
• You are willing to serve in a back-up capacity for personnel and medical management staff, including personally performing transactions-related work and managing medical management cases.
• You have experience developing and implementing innovative solutions, analyzing complex problems, and effectively recommending courses of action on a wide variety of human resources programs and issues, including resolving issues that do not have clear answers.
• You have experience developing strong working relationships and interacting with all levels of staff and stakeholders in a customer service-focused manner.
• You have the ability to work under pressure on multiple projects with short deadlines and handle multiple projects simultaneously.
• You have experience working with sensitive and confidential information.
• You have strong written and oral communication skills.

Why should you join us?

• You want to make a difference for Californians and future generations and make sure California government is effectively serving its people.
• You are highly collaborative, solution-oriented, and a strong communicator.
• You want to work in a professional environment with a team dedicated to progressive human resources practices.
• You want to lead a team of intelligent colleagues doing meaningful work in a collaborative and solution-oriented environment and want to use your human resources knowledge to help others.
• You desire a monthly salary range of $7,872.00 - $9,781.00 with a 5% pay differential as well as a longevity bonus.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages. We will not consider applications that do not include responses to the questions or exceed the page limit.

We require that you not use Artificial Intelligence assistance when composing your written response. Written responses are an attempt to assess and gain an understanding of your personal writing and communication skills and abilities.

1. Describe your experience writing and implementing human resources policies and procedures. Include at least two relevant examples.
2. Describe your hands-on experience in each of the following three areas. For each area, provide a specific example of work you personally performed, reviewed, or approved.
   1. personnel transactions, payroll, and benefits
   2. reasonable accommodations
   3. disability and leave programs

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - See Statement of Qualifications section below