Payroll Coordinator (Onsite)

Job Description

Job Description

Fenner Precision Polymer (Fenner PRP) is a global manufacturing provider of specialized and material-driven solutions that help our customers succeed. We have over 1,000+ employees in US, UK, China and Italy. Our growth ambition articulated in 3Ps: People - Believing people are drivers of energy and progress, the organization is built on a human-centered vision. Profit - Committed to balancing growth, profitability, and responsibility, the organization pursues sustainable development across its businesses. Planet - Aware of climate change, resource depletion, and biodiversity loss, the organization works to reduce its environmental footprint.

Who We Are…  

  At Fenner Precision Polymers, a Michelin Group company, we’re committed to delivering high-performance solutions that power critical applications across industries. Our culture is built on safety, innovation, continuous improvement, and a shared dedication to excellence. We value teamwork, adaptability, and a positive work environment where every employee plays a vital role in our success.

What We Offer…

At Fenner, you’re more than just an employee, you’re part of a global team that values your voice, supports your growth, and celebrates your contributions. We offer:

• Competitive pay with shift differentials and bonuses
• Day-one  Medical, Dental, and Vision coverage
• 401(k) match immediately vested with the company
• 100% Paid  Parental Leave
• Michelin Stock Purchase Program
• Michelin Tire Rebate Program
• Career Development in a Global Organization
• A Culture Built on Trust, Respect, and Empowerment

Be part of a company that values your contribution and invests in your future 

What You’ll Be Doing…

As a key member of our Human Resources team, you will be responsible for:

Payroll

• Enter/update New Hire information in HRIS system.
• Audit and approve payroll workflows.
• Review timecards, troubleshoot issues, run reports, review, and correct data to ensure data integrity after processing payroll.
• Run post payroll reports and upload data to vendors, help with payroll reconciliation, GL accuracy, copy and file payroll supporting documents.
• Process wage garnishments and notify agencies of terminations.
• Responsible for completing Unemployment and verification of employment forms.
• Assist with quarter and year-end tax filing processes.
• Run reports and create ad hoc reports to support department and business needs.
• Work closely with associates and managers to resolve system and payroll questions.

HR Administration & Employee Records

• Maintain employee personnel, payroll, and HR files while ensuring accuracy, compliance, and confidentiality.
• Process employee transactions and workflows within the HRIS system.
• Administer new hire onboarding activities, including new hire documentation, I-9 completion, and employee record creation.
• Manage document retention, record maintenance, scanning, filing, and shredding processes.
• Maintain organizational charts, work instructions, and HR process documentation.

Onboarding  

• Coordinate and support the end-to-end candidate onboarding experience.
• Prepare onboarding materials, employee resources, company swag, and pre-employment documentation.
• Partner with hiring managers, Payroll, IT, and other departments to ensure a successful new hire experience.

Employee Programs & Recognition  

• Administer employee recognition and service award programs, including milestone celebrations and communications.
• Coordinate employee engagement initiatives, birthday recognition, bereavement support, and new baby gifts.
• Prepare and publish employee announcements through electronic and physical communication channels.

Vendor, Invoice & Budget Administration  

• Process and manage HR vendor invoices, purchase orders, and payment requests.
• Maintain monthly HR credit card reports, expense tracking, and budget documentation.
• Coordinate with external vendors supporting benefits, onboarding, safety programs, and employee services.

Safety & Access Administration  

• Manage employee identification badges and building access permissions.
• Administer safety shoe and safety glasses programs, including vendor coordination and voucher tracking.
• Maintain employee property tracking and reimbursement records.

Communication & Customer Service  

• Manage the HR department phone line, shared email inbox, incoming mail, and package distribution.
• Respond to employee inquiries and route requests appropriately.
• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive employee information.

Event & Program Coordination  

• Plan and coordinate HR-related events, including service award celebrations, new hire activities, engagement meetings, flu clinics, and employee recognition events.

Systems & Process Improvement  

• Administer employee alert and communication systems.
• Support HR technology initiatives, system integrations, audits, and process improvement projects.
• Participate in HR projects focused on operational efficiency, compliance, onboarding enhancements, and employee experience improvements.

Compliance & Audit Support  

• Maintain compliance with employment recordkeeping requirements.
• Conduct and support I-9 audits and corrective actions.
• Ensure HR processes align with company policies and regulatory requirements.
• Provide a high level of customer service to all associates.
• Other duties as required for efficient functioning and servicing of internal and external associates and customers.
• Other duties as assigned
• Maintain and Promote Fenner Precision Polymers Values and Behaviors at all times.

What We’re Looking For…  

We’re seeking a team member with: 

• Minimum of 2 years of administrative, human resources, payroll, recruiting, or related business support experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience working with HRIS, payroll, applicant tracking, or employee management systems.
• Strong organizational, time management, and customer service skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.

• Must have experience: Handling multiple tasks and priorities, working independently with little direction, managing confidential information

Ready to Take the Next Step in Your Career? 

Apply today and become part of a team that’s manufacturing more than products—we’re manufacturing a better future.