Executive Assitant

Job Description

Job Description

About the Role

LAR Legal Group is a boutique personal injury and criminal defense firm serving clients in Florida and the Washington, D.C. area. We are seeking a detail-oriented, professional, and proactive Part-Time Executive Assistant to support the managing attorney in day-to-day legal operations, client intake, and administrative functions. This is a high-trust role requiring discretion, strong communication skills, and the ability to manage multiple priorities independently.

Key Responsibilities

Legal & Administrative Support

• Draft and format correspondence directed to clients, witnesses, opposing counsel, and court officials
• Organize and maintain case files, legal documents, and firm records in both physical and digital formats
• Draft internal memos, letters, and other communications at the direction of the attorney
• Prepare and distribute client invoices and assist with tracking account expense

Client Intake

• Serve as the first point of contact for prospective clients via phone and email
• Conduct initial intake screening by gathering relevant case information and entering it accurately into the firm's intake system
• Schedule consultations and follow up with potential clients to maintain pipeline engagement
• Communicate intake updates and qualified leads to the attorney in a timely manner

Executive & Calendar Support

• Manage the attorney's calendar, including scheduling consultations, court-related appointments, and business meetings
• Assist with special projects, research, and other tasks as directed by the attorney

General Office Support

• Maintain organized digital and physical filing systems
• Perform other duties as assigned; the firm reserves the right to add or modify responsibilities at any time

Qualifications

Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred

Experience: 1–2 years of experience in a legal, administrative, or executive support role preferred

Skills:

• Excellent verbal and written communication
• Strong organizational skills and attention to detail
• Active listening and client-facing professionalism
• Ability to handle sensitive and confidential information with discretion
• Critical thinking and sound judgment in a fast-paced environment
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Familiarity with legal terminology and court procedures a plus
• Experience with legal case management software a plus

Work Details

• Part-time hours (schedule to be discussed)
• Remote, hybrid, or in-person arrangements available depending on candidate
• Compensation commensurate with experience