Executive Assistant

Job Description

Job Description

We are looking for an organized and experienced Executive Assistant to support senior leadership within a healthcare environment. This contract opportunity has the potential to become permanent and is ideal for someone who can balance shifting priorities, protect confidential information, and keep executive operations running smoothly. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings, travel, and administrative activities with a high level of professionalism.

Responsibilities:
• Oversee a fast-paced executive calendar, resolving scheduling conflicts and ensuring leaders are prepared for daily commitments.
• Prepare and reconcile expense documentation, maintaining accuracy and timely submission of records.
• Draft, edit, and format correspondence, reports, and presentation materials, including content of a sensitive or confidential nature.
• Coordinate travel plans, meeting logistics, and detailed agendas for executive and organizational events.
• Assemble board, advisory council, and provider network meeting materials, and participate in meetings when support is needed.
• Serve as a central point of contact for the executive office, managing requests and facilitating appropriate access with professionalism and discretion.
• Safeguard confidential operational and financial documents while maintaining organized electronic and physical records.
• Provide general administrative and clerical support, including data entry and other tasks that help maintain office efficiency.• Demonstrated experience supporting executive-level leadership in an administrative capacity.
• Strong calendar management skills with the ability to handle competing priorities in a high-volume environment.
• Proficiency with Microsoft Office 365, including Word, Outlook, Excel, and PowerPoint.
• Experience coordinating travel arrangements, meetings, and executive communications.
• Ability to manage confidential information with discretion and sound judgment.
• Solid administrative, clerical, and data entry skills with close attention to detail.
• Effective written and verbal communication skills and a detail-oriented presence in a healthcare or corporate setting.