Front Desk & Admin Coordinator (Part-Time) - Music School

Music School seeking Administrative Coordinator / Receptionist - admin / office - administrative job employment -... Pay: $21.00–$25.00 per hour, depending on experience, availability, and qualifications Work Location: In person in Rego Park, Queens Start Date: as soon as possible; training provided About Us Queens Music School is a well-established music school dedicated to providing a warm, friendly, and encouraging environment for students, families, and teachers. Our school offers excellent lesson and practice spaces, supportive administrative staff, and a welcoming atmosphere for students of all ages. We are conveniently located in Rego Park, Queens, within a short walk from the nearest subway station. About the Role We are looking for a reliable, organized, and welcoming Administrative Assistant / Front Desk Coordinator to join our team. This person will often be the first point of contact for students, parents, teachers, and visitors. The ideal candidate is friendly, professional, detail-oriented, calm under pressure, and comfortable managing multiple tasks in a busy after-school and weekend environment. This position is especially well-suited for someone who enjoys working with families, children, teachers, and the arts. Key Responsibilities * Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner * Answer phone calls, respond to emails, and direct inquiries appropriately * Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates * Maintain accurate attendance records, tuition records, payment notes, and student information * Communicate clearly and professionally with parents, students, teachers, and administrative staff * Provide general clerical and administrative support * Help organize daily lesson schedules and support smooth transitions between lessons * Assist with studio events, seasonal registration, reminders, and parent communications as needed * Maintain a clean, organized, and welcoming reception, waiting, and common area * Support other front-desk and studio-related tasks as needed Qualifications * Excellent verbal and written communication skills * Friendly, patient, and professional communication style * Strong organizational skills and attention to detail * Ability to multitask, prioritize, and remain calm during busy periods * Proficient in Microsoft Outlook and Google Workspace, including Google Drive, Docs, and Sheets * Reliable, punctual, and consistent with assigned shifts * Prior experience in administration, reception, customer service, education, childcare, or a family-facing environment preferred * Conversational Mandarin is a strong plus, but not required * Interest in music, education, or working with students is a plus Schedule Part-time schedule. Afternoon through evening, and weekend availability preferred. Specific hours will be discussed during the interview process. Ideal Candidate The ideal candidate is warm, dependable, detail-oriented, and comfortable representing the school to families. We are looking for someone who can communicate clearly, stay organized, handle parent and teacher interactions professionally, and contribute to a positive studio environment. How to Apply Please submit your resume and a brief introduction explaining why you would be a good fit for our music school. Please also include your general weekly availability. Additional Note This job description is intended to provide a general overview of the position. Duties and responsibilities may be adjusted based on the needs of the school. #J-18808-Ljbffr