Bilingual Administrative Assistant

Detailed Statement of Duties and Responsibilities:

• Performs receptionist responsibilities including:
• Greets callers warmly and ascertain reason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office including:
• Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
• Maintaining familiarity with office equipment and points of contact for additional support
• Maintaining appropriate stock of office supplies
• Coordinating the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned