Bilingual Administrative Assistant

Job Description

Job Description

Our client, a Union representing ride share drivers is seeing a Bilingual Spanish Administrative Assistant to join their team.

• The position is long-term temp with the possibility of perm hire.
• The work schedule is Monday – Friday, 9am – 5pm; occasionally requires work outside normal business hours, including some nights, weekends, and holidays.
• The pay rate is $28.00 per hour.
• Bilingual – English / Spanish Required

ROLE DESCRIPTION:

We are looking for a bilingual Spanish administrative assistant to support staff and operations for our Boston Office. Responsibilities include but are not limited to:

DUTIES AND RESPONSIBILITIES:

• Enter New Hire Staff and Terminations, Brigade, into HR Passport (HRP) under the direction of the operations manager.
• Answering ADU hotline and sending emails for organizers to follow up.
• Meet with candidates to assemble New Hire packets, collect documentation and send to Payroll and HR for processing.
• Occasional travel within MA & NJ
• Arrange Travel/Hotel/Car/Train reservations using the Concur system/BCD travel negotiating and ensuring best prices/options.
• Reserve and set up Conference rooms/meeting rooms in the appropriate office space.
• Manage zoom accounts
• Set up calendar invites and meeting schedules
• Handle Logistics for events such as ordering food/beverages, setting up tables, assisting with driver sign-in, parking validations.
• Maintain and order office supply through Amazon or Staples.
• Order union merchandise(swag) for events and rallies from our trusted vendors.
• Process Check Request(s), Invoices for all outside vendors, Brigade/NOTP Expenses using the BP Logix system.
• Submit weekly Timesheets every Friday and follow through with managers for approvals
• Log all Amex Card transactions when used, for the monthly reconciliation.
• Trouble shoot office equipment with the help of IT Union Help Desk.
• Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE:

• Minimum 2-year experience in an equivalent position.
• Ability to multi-task, prioritize responsibilities and meet deadlines.
• Being well organized and detail oriented.
• Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds.
• Proficient computer, database, phone system and other technology skills covering a variety of office equipment.
• Strong interpersonal and communication skills (written and verbal).
• Bilingual – English / Spanish Required