Assistant Controller /Office Manager

Company Description Rikoshea Contracting & Concrete Inc. is a family-owned construction company based in Apache Junction, AZ, specializing in commercial and residential demolition, earthwork, excavations, and asphalt paving projects. The company is supported by a forward-thinking management team with over 125 years of combined experience in contracting, construction, and site preparation. Position Overview The Assistant Controller is a key leadership role supporting the financial, administrative, and operational functions for a multi entity construction company. This position oversees daily accounting activities, office management, project coordination, and HR/benefits administration. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple responsibilities across accounting, operations, and people management. Key Responsibilities Manage full accounting cycle, including AP, AR, payroll, credit cards, and job-cost allocations. Support month-end close, financial reporting, and preparation of income statements, balance sheets, and WIP schedules. Reconcile bank accounts, vendor statements, and project cost reports. Maintain accurate job-costing and ensure alignment between budgets, actuals, and change orders. Prepare lien waivers, unconditional/conditional releases, joint check agreements, and subcontractor/supplier compliance documents. Manage insurance certificates, endorsements, and project-specific requirements (e.g., limits, retention, additional insured). Assist Controller/Owners with forecasting, budgeting, cash flow management, and year-end preparations for CPA. Maintain contract compliance including retention tracking, billing schedules, and pay application preparation. Prepare all year end reporting, including W2’s and 1099’s. Office Management Oversee daily office operations, supplies, equipment, mail, and internal systems. Serve as the main point of contact for IT, insurance, and other service vendors; assist with renewals and troubleshooting. Maintain company files, digital records, HR documents, subcontractor files, and project binders. Draft company correspondence, memos, proposals, meeting notes, and internal communications. Manage calendars, schedule meetings, and coordinate office-wide workflows. Implement and enforce organizational procedures to support efficiency and accuracy. Construction Coordination Assist Project Managers and Field Supervisors with job startup packets, project closeout, and subcontractor onboarding. Prepare and distribute job numbers, budgets, purchase orders, and equipment allocations. Coordinate with general contractors on project requirements, and compliance submissions. Support procurement activities, including material orders, and vendor coordination. Monitor project progress, help resolve field-to-office communication issues, and update internal tracking systems. Human Resources & Benefits Administration Assist with onboarding processes: offer letters, new-hire packets, I-9/E-Verify, background/drug test scheduling, and system setup. Maintain employee files, certifications, and training records (e.g., OSHA, CPR, equipment). Oversee benefits administration including enrollments, terminations, and open enrollment coordination. Process payroll changes, wage adjustments, PTO requests, and policy updates. Ensure compliance with labor laws, company policies, and safety standards. Prepare and submit all required wage reporting for all projects across 3 companies. Serve as an approachable point of contact for employee questions and HR-related support. Qualifications 5-7+ years of accounting or assistant controller experience; construction industry required Strong understanding of job-costing, retention, lien waivers, insurance requirements, and construction billing. Experience with accounting software (e.g., QuickBooks Emterprise Contractor, Textura, GC Pay, Procore) and project management tools. Excellent organizational skills with the ability to multitask across financial, administrative, and field-coordination tasks. High attention to detail and accuracy; able to analyze data and support financial decision-making. Strong communication skills—professional, clear, and solution-oriented. Ability to work independently, manage deadlines, and support team initiatives. Confidentiality and professionalism in handling sensitive HR and financial information. Knowledge of Arizona construction compliance (prelims, certified payroll, ADOSH, ROC requirements). Experience coordinating subcontractor agreements, change orders, and pay applications. Advanced Excel skills (pivot tables, v-lookups, job-cost reports). Familiarity with safety programs, insurance audits, and vendor prequalification portals. #J-18808-Ljbffr Rikoshea Contracting & Concrete Inc.