Transportation Administrator

Transportation Administrator

The Transportation Administrator supports the daily operations of Ashley's Final Mile delivery network by ensuring accurate scheduling, compliance, and documentation for all transportation activities. This role acts as a key liaison between drivers, dispatch, and management to maintain service excellence and operational efficiency.

Key duties:

Route & Schedule Coordination: Assist with planning and assigning delivery routes to ensure timely service.

Compliance & Documentation: Maintain accurate DOT records, driver logs, and vehicle inspection reports.

Communication Hub: Act as the main contact for drivers and dispatch, resolving delivery issues promptly.

Reporting: Generate and distribute transportation performance and cost reports.

Administrative Tasks: Manage billing paperwork, fuel card tracking, and other operational documentation.

Safety Support: Help implement safety programs and monitor adherence to FMCSA and company standards.

Primary Job Functions

Route Planning & Scheduling

• Coordinate daily delivery routes and driver assignments.
• Example: Adjust routes when a driver calls in sick or when a high-priority customer delivery needs to be expedited.

Compliance Management

• Maintain DOT and FMCSA documentation, including driver logs and vehicle inspection reports.
• Example: Ensure all pre-trip and post-trip inspections are uploaded and filed before routes start.

Operational Support

• Assist dispatch and drivers with real-time updates and issue resolution.
• Example: Communicate with drivers when traffic delays occur and reroute them to maintain on-time delivery.

Data & Reporting

• Prepare transportation performance reports and monitor cost efficiency.
• Example: Generate weekly reports on delivery success rates, fuel usage, and overtime hours for management review.

Administrative Tasks

• Handle billing paperwork, fuel card management, and other operational documentation.
• Example: Verify fuel card transactions against mileage logs and submit accurate billing to accounting.

Safety Program Assistance

• Support implementation of safety initiatives and monitor adherence to company standards.
• Example: Schedule monthly safety stand-ups and track driver participation in compliance training.

Job Qualifications

Education: High School Diploma is required.

Experience: 1 years experience in delivery, distribution, logistics, and/or facility management with warehousing. 1+ years of experience leading cross-functional teams.

Licenses or Certifications - None

Knowledge, Skills and Abilities: Must possess strong analytical skills using data and reporting. Microsoft, Power BI, WMS experience. Excellent verbal and written communication skills; able to present clean, organized, and thorough information and data appropriate for intended audience. Ability to lead team in company driven processes and procedures. Experience coaching for improvement.

Schedule Expectations

1. No Travel
2. Ability to work evenings, weekends, and holidays as required.
3. Flexible and willing to work extended hours when necessary.

Job Competencies

1. Ethics and values
2. Integrity and trust

Physical Effort and Work Environment

Reasonable accommodations will be made for individuals with disabilities. - 0%-24% - 25%-49% - 50%-74% - 75%-100%

Seeing: Must have close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Communication: Must be able to effectively communicate to perform the requirements of the position.

Sitting: Will remain in a seated position.

Fingering/Grasping/Feeling: Must be able to perform repetitive tasks with both hands to include keyboarding, handwriting and office equipment operation.

Standing/Walking: Must be able to move about from one area of the workplace to another.

Climbing/Stooping/Bending/Kneeling/Reaching: Will bend, twist, squat, stoop, kneel, crouch and reach at or above shoulder level.

Lifting: Must be able to lift and carry objects up to 50-100 lbs.

Pulling/Pushing: Will transport loads of up to 40 lbs.

Work Environment: Predominately in office environment; not substantially exposed to adverse conditions.

Exclusive benefits built for you.

• Pay - $18.00 - $21.94
• Medical and dental insurance
• 401K retirement plan
• Paid vacation & holidays
• Great opportunities for career growth
• Furniture Discounts

The people of Ashley Furniture are what truly defines this company. Our team lives and breathes a hands-on, "dirty fingernail" approach that breeds success unlike any other. That's why when we hire new team members, we don't require them to know the technical ins and outs of the job. We're looking for great culture fits and a positive "can do" attitude…we hire for attitude and train for skill!

Ashley Furniture is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment is decided on the basis of qualifications, merit, and business need. If you're good at what you do, we want you to do it at Ashley Furniture.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.