Administrative Assistant Senior

Administrative AssistantThe University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.ResponsibilitiesThis position supports the primary care segment and specifically the Briarwood Medical Group and Taubman General Medicine ACUs [50:50]. Under the supervision of the Administrative Managers-compose and edit correspondence regarding matters of a sensitive or confidential nature, represent the unit on routine administrative matters.Payroll ResponsibilitiesLead ACUs payroll for staffProcess time - approve, communicate with leads and all staffCommunicate prior period adjustmentsRun biweekly queries for payrollRun ad-hoc reports for managersPTO Sell BackHelp with Incident report notificationsJob Data ResponsibilitiesCreate PARs for all job data changes - effort change, promotions, terminations, title change, supervisor change, DBE changesBlue Folder Brigade Member ResponsibilitiesCreate blue folder for new staff and coordinate transfers for current Michigan Medicine staffConfirm accurate info for JACHO and perform annual audits for staff blue folders in both ACUsAttend meetings and communicate changes and improvements to managers.HR ResponsibilitiesWork with Work Connections and HR Solutions Center on leave of absencesOnboard new staff regarding PayrollAssist in hire process for staff positions for both ACUs - post position, screen resumes, arrange interviews, prepare job hire in eRecruit, etc.Cornerstone ResponsibilitiesEnroll staff for classesEnter ongoing learning education credits for staffMonitor out of compliance mandatories for staff and send out of compliance emails to staffPurchasing ResponsibilitiesCreate Purchase orders in Marketsite for ClinicsSubmit invoices, track payments, and deliveries for clinic suppliesOther ResponsibilitiesMaintain the calendar of the Administrative Manager and Medical Director, including exercising judgment on setting priorities for the effective use of the Managers time.Facilitate scheduling clinic meetings, creating agendas and summarizing minutes at the direction of the ACU triadsCulture Coach - Employee SurveyFiling staff paperwork in employee filesSupport Regional Managers and Ambulatory Care ManagersWork closely with operational team leads and all staff regarding payroll, benefits, accruals, PTO balances, etc.Create and maintain Resident VA schedule and monthly calendar.Qgenda assist with tracking Attending coverage tally/totals, reporting absences as needed.This role also supports the nursing supervisors.Assist with building and employee access - initial and renewal requests for building (key and ID badge), system (e.g. MiChart, MLearning) and email group access.Administrative liaison for Patient Family Advisory Council meetings.Tuition Reimbursement - Collect required paperwork and support documents and submit PAR.Complete Purchase Orders for Cleaning service allocationsOther duties as assignedRequired QualificationsHigh school diploma, associate degree and/ or an equivalent combination of education and experience is necessary.HRMS and FIN M-PathwaysStrong Michigan Medicine Payroll experienceTime managementStrong interpersonal skills and the ability to work well with all levels of staff and faculty.Strong administrative assistant skillsThe ability to take initiative, work independently, prioritize, follow through on job responsibilities and manage multiple tasks in a busy heath care environment.Display leadership through problem solving and be team oriented.Must be able to work in a team setting and have excellent communication skills, strong interpersonal and organization skills.Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, Calendar software, as well as other database or similar applications. Strong customer service focus.Must maintain excellence attendance and time management skills.Admin Asst Senior - at least four years of administrative assistant or related experience is necessary.Admin Asst Intermediate - at least two years of administrative assistant or related experience is necessary.Desired QualificationsConsiderable knowledge of University Policies and Procedures.Primary Care Health Center experience.Strong computer experienceWhy Join Michigan Medicine?Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.What Benefits can you Look Forward to?Excellent medical, dental and vision coverage effective on your very first day2:1 Match on retirement savingsModes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.Work ScheduleOperational hours are currently M-F 7:00a-5:00p. The position requires M-F onsite.Work LocationsBriarwood Medical Group (Building 3) and Taubman General Medicine (Taubman Center)Underfill StatementThis position may be underfilled as a Administrative Assistant Intermediate depending on the qualifications of the selected candidate.Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO StatementThe University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.