Purchasing Specialist

Snug Harbor is an expansive culture park on Staten Island where arts, nature, education, and history converge to offer dynamic programming, events, and festivals to our diverse community. Located less than 1.5 miles from the Staten Island Ferry and easily accessible by public transportation, Snug Harbor welcomes nearly 500,000 visitors each year. Visitors can explore multiple museums, performances, festivals, a farm, and 83 acres of gardens, parkland, woodland, and wetlands. Founded in 1976 as a nonprofit organization, Snug Harbor is one of the largest adaptive reuse projects in America, transforming a 19th-century charitable rest home for sailors into a vibrant hub of contemporary culture and community connection. Today, Snug Harbor’s mission is dedicated to creating a vibrant culture park in Staten Island offering arts, nature, history, education and events for all. THE POSITION The Accounting & Purchasing Specialist is responsible for performing accounts payable and related bookkeeping tasks to ensure accurate and timely processing of financial transactions. Among other duties that may be assigned from time to time, this role acts as custodian for petty cash, supports bank reconciliations as directed by the Controller, and manages all AP and procurement processes, including purchase orders, inventory reconciliation, and corporate purchasing accounts. The position reports to the Controller and liaises with internal departments to support purchasing needs. RESPONSIBILITIES Accounts Payable & Bank Reconciliations Process vendor invoices, expense reports, and check requests. Ensure proper coding, approvals, and timely payments. Monitor the aging of payables in the accounting system and prepare the bi-weekly check run, following approval and signature protocols. Maintain accurate and complete vendor records. Carry out monthly AP close procedures, maintain an exceptions log, and perform bank reconciliations as assigned by the Controller. Follow up on outstanding checks and any discrepancies. Petty Cash Secure and distribute petty cash per approved transactions. Maintain the petty cash register, ensuring that the fund is properly tied out and that documentation is obtained and recorded. Reconcile petty cash account no less than monthly. Procurement Oversight Manage purchase order workflow and ensure compliance with procurement policies. Oversee inventory reconciliation procedures for supplies and materials. Administer corporate credit card program and monitor mobile/online purchasing accounts. Banking Assist with preparation of deposit slips for incoming cash and checks. Take deposits to the bank no less than weekly. Regularly monitor account activity and report electronic credits along with any other unrecognized transactions to the Controller. Documentation & Compliance Maintain accurate and complete records of all transactions and supporting documentation. Provide payment substantiation for grant reporting when requested. Ensure adherence to internal controls and nonprofit accounting standards. Work closely with the Controller and other finance team members to support monthly and quarterly close procedures. Assist with quarterly department reconciliations to the general ledger. Research and correct discrepancies in a timely manner. Prepare schedules, gather documents and support the annual audit as directed by the Controller. QUALIFICATIONS Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. 2+ years of experience in accounts payable or bookkeeping. Familiarity with nonprofit accounting practices a plus. Proficiency in accounting software (e.g., QuickBooks, Sage Intacct) and Microsoft Office. Strong attention to detail, organizational skills, and ability to meet deadlines. Ability to communicate clearly with co-workers throughout the organization. SALARY AND BENEFITS $40,000 – 46,000; Competitive benefits including a generous vacation/holiday schedule and participation in the Cultural Institutions Retirement System pension. Snug Harbor celebrates and commits to fostering diversity, equity and inclusion.We value and seek the strengths of human variety across communities, in programming, with staff, the Board of Directors, volunteers, artists and visitors. Snug Harbor strives to build a culture of diversity of voice and representation, authentically inclusive spaces and equity for all. Snug Harbor Cultural Center & Botanical Garden is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, creed, religion, national origin, citizenship or immigration status, age, disability, sex, pregnancy, sexual orientation, gender identity or expression, marital status, partnership status, veteran or military status, caregiver status, height, weight, or any other characteristic protected by federal, New York State, or New York City law. For more information on SHCC please visit, #J-18808-Ljbffr