Administrative Assistant

Administrative AssistantFull-time, on-site in Middletown, OHApplicants must be legally authorized to work in the United States at the time of employmentJoin our team where we accomplish great things TOGETHER.Allow us to introduce ourselves…We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement.Weidmann Electrical Technology has been at the heart of the global transformer industry for over 140 years. With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.The role…The Administrative Assistant will provide comprehensive administrative support to the Middletown facility, ensuring smooth daily operations. Responsibilities include a wide range of clerical, receptionist, and project-based tasks. This role requires a highly organized and detail-oriented individual who can manage multiple priorities while maintaining a professional and welcoming presence, both in person and over the phone, to represent the company in a positive manner.How you'll make an impact…Administrative SupportPrepare correspondence and presentations using Microsoft OfficeSet up and coordinate meetings and conferencesSupport staff in assigned project-based workFollow up on timelines and deliverablesParticipate in cross-functional teamsAdvise team of any issues to ensure excellent customer serviceOffice CoordinationAnswer phones for the facility and maintain the campus directoryMeet and greet clients, visitors, and employeesPrepare and coordinate incoming USPS mail and express packagesMaintain hard copy and electronic filing systemsMaintain filing system for Production Orders after shippingMaintain electronic employee communication boardsProcurement & Inventory ManagementPrepare purchase requisitions in SAP for office supplies and various itemsAssist with procurement workflows as necessaryOversee the clothing and safety shoe programs, including ordering and distributionCreate check requests for clothing and safety shoe reimbursementsAssist with restocking and maintaining the First Aid cabinetsMaintain inventory and set up campus lunchesEmployee & Visitor SupportAssist with employee-related tasks such as:New employee orientation lunchLockout/tagout (LOTO) supportBadge photos and productionCollection of items upon employee departurePrepare monthly service awards for the Anniversary ProgramLead the Employee Activities Committee, including:Managing the budgetCoordinating meetingsOrganizing engagement eventsTravel Administrator:Administer all U.S. employee travel arrangementsEnsure compliance with company travel policiesCoordinate transportation and accommodations for Weidmann guestsPartner with leadership to ensure visitor safety compliance and a safe environmentReporting & RecordkeepingCollect and prepare the weekly Hi-Lo report for sitePreparing SMT agenda for distribution per scheduleWhat do you bring…High School Diploma required; Associate's Degree preferred.Strong organizational, written, and verbal communication skills.Excellent interpersonal and customer service abilities.Positive attitude and ability to work under pressure to meet deadlines.Detail-oriented with a high level of accuracy.Proficient in Microsoft Office; experience with other database systems a plus.Ability to handle confidential and sensitive information.Comfortable working in a fast-paced, sometimes stressful environment.What do we offer?1–3 years of administrative experience in a professional office settingAssociate degree in Business Management or a related field preferredProven ability to thrive in a fast-paced environmentProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SAP a plusStrong typing skillsExcellent verbal and written communication skillsHighly organized with strong attention to detail and ability to manage multiple tasks effectivelyWe look forward to hearing from you soon!At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced that a diverse and inclusive work environment increases mutual understanding and innovation of our business.