Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly.

Responsibilities:
• Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership.
• Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve.
• Research and confirm details as needed, using available resources to resolve questions and support informed decision-making.
• Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation.
• Prepare reports, track program or operational data, and assist team members with routine administrative needs.
• Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations.
• Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed.
• Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.• Previous experience in administrative support, office coordination, or a similar role.
• Strong critical thinking and problem-solving skills with the ability to work through issues independently.
• Accurate data entry and data management abilities with close attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with Excel formulas is preferred.
• Comfortable learning new systems, software tools, and program procedures in a fast-paced environment.
• Strong organizational skills with the ability to manage deadlines, multitask effectively, and protect confidential information.
• Experience supporting meetings, maintaining records, and assisting management staff in an office setting that requires close attention to detail.