Admin Assistant III

Job Description

Be part of the excitement and join our BAE Systems, Inc. Space Systems team. This role would be expected to provide comprehensive administrative support to multiple programs in the Space Systems organization.

The selected candidate will provide a full range of administrative work assignments for the program teams. We are looking for an ambitious Administrative Assistant who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

What You'll Do:

• Provide a wide variety of administrative tasks for the programs and associated program team members in the Space Systems organization.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Concur.
• Coordinate office moves for new and current program team members.
• Set-up and support meetings; keep minutes as necessary.
• Coordinate events and training for the program teams.
• Make conference room reservations.
• Arrange meetings with internal and external customers.
• Order catering for meetings.
• Maintain program calendars and schedule meetings in Outlook.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Greet external visitors.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
• File and retrieve records, folders, or other materials.
• Work with highly confidential information.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Skills and Education

• High School diploma or equivalent plus 2 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• A current, active TS/SCI with Polygraph security clearance is required.
• Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures.
• Ability to maintain confidentiality concerning sensitive information.

#LI-SMOOT

About BAE Systems Space & Mission Systems

BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.

Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.