MEDICAL UNIT SPECIALIST

Medical Unit SpecialistThe Florida Department of Health in Hillsborough County is looking to establish a successful career in Public Health. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training. There are also many opportunities for continuing education at no cost to the employee. If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program.Your specific responsibilities include: Monitoring and performing the purchase of supplies, services, and commodities for the Disease Control Division. Establishing and maintaining accounting systems for reimbursement of expenses, using documentation of receipt and invoices. Compiling monthly inventory and disbursement of purchases. Maintaining perpetual inventory of supplies. Following DC guidelines for purchasing, writing letters to request approval to spend grant funding, keeping spreadsheets/other reporting tools up-to-date and managing purchasing data. Establishing and maintaining a Supply Level Tracking system for all DC L4s including medical, office and janitorial supplies. Assisting program managers, supervisors, and DC Business Center team. Responsibilities include: Coordinating the establishing of minimum inventory re-ordering levels Ordering products Coordinating with Purchasing department in researching new products or initiating contact with new vendors Receiving inventory Ensuring products received are timely delivered to the appropriate location(s) Coordinating with L4 supervisors for exceptional purchasing situations. Maintaining documentation for fiscal and communication with purchasing and fiscal offices routinely. Conducting site visits to educate staff in procurement process and validate just-in-time inventory. Answering incoming Disease Control phone calls as part of the DC Business Center. Including but not limited to signing into and out of the Avaya phone systems. Utilizing the established "hotline" system for clients who must speak with a clinic staff member immediately. Entering data in a variety of systems such as HMS, Availity, Change HealthCare and FLSHOTS. Completing time submission into People First and HMS-EARs according to agency standards. Attending meetings and training to maintain and improve skills and knowledge. Other related duties as assigned.Required knowledge, skills, and abilities include: Ability to establish and maintain effective working relationships with others. Understanding written sentences and paragraphs in work related documents. Knowing how to find information and identifying essential information. Using logic and analysis to identify the strengths and weaknesses of different approaches. Communicating effectively with others in writing as indicated by the needs of the audience (orally and written). Adjusting actions in relation to others' actions. Knowledge of Health Management System. Ability to use Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, MS Teams). Ability to perform data entry.Qualifications: Minimum: 1 year of customer service experience 1 year of data entry experience 1 year of experience answering phones 1 year of purchasing experience Preferred: 1 year of purchasing experience 1 year of Ariba software system (AOD) experience Bilingual (English & Spanish)