Director of Events

Job Description

Job Description

TITLE: Director of Events

PERFORMANCE PROFILE SOURCE: Management Professional
DEPARTMENT: Development
FLSA Status: Exempt
WORKER CATEGORY: Full-Time
EMPLOYMENT FUNCTION: Management

POSITION SUMMARY

The Director of Events is a strategic, creative leader responsible for developing and executing exceptional event experiences that advance the mission, fundraising objectives, and brand of Boys & Girls Clubs of Central Florida. This role leads the vision, planning, management and execution of a diverse portfolio of events — from regional stewardship and fundraising events to BGCCF's premier signature gala, Celebrate the Children, which raises more than $1 million annually.

The Director partners closely with Advancement and Marketing to ensure events support fundraising, donor stewardship, and corporate partnership goals while overseeing every aspect of event strategy and execution, including creative concept development, guest experience, production, logistics, vendor management, budgeting, and cross-functional project leadership. This role requires an innovative thinker who can transform ideas into memorable experiences, balance big-picture strategy with flawless execution, and lead multiple complex projects simultaneously.

The ideal candidate is a highly organized, action-oriented leader with exceptional project management skills, strong creative instincts, and the ability to inspire collaboration across Marketing & Communications, Advancement, Finance, Club Operations, volunteers, vendors, and community partners.

KEY RESPONSIBILITIES

Sponsorships, Events, and Donor Experiences

• Direct management and execution of BGCCF’s fundraising and stewardship events, including leading the strategic vision, planning, budget management, vendor coordination, and execution of BGCCF's portfolio of fundraising, stewardship, and community events, ensuring each experience advances organizational goals and reflects the BGCCF brand.
• Develop innovative event concepts, themes, programming, and guest experiences that inspire philanthropy, strengthen donor relationships, and elevate the organization's visibility.

• Manage multiple concurrent events ranging from regional fundraising and stewardship events to BGCCF's premier signature gala, Celebrate the Children, raising more than $1 million annually.

Advancement & Partnership Collaboration

• Partner closely with Advancement to ensure events support corporate fundraising strategies aligned with organizational goals.
• Collaborate on sponsorship benefits, recognition opportunities, and partner experiences that deliver value while maintaining a consistent BGCCF brand.
• Partner with the Vice President of Corporate Partnerships and senior leadership to engage corporate decision-makers and expand partnership opportunities.

Collaboration, Data, and Reporting

• Ensure accurate and timely entry of corporate and event data in CRM systems.
• Track progress toward revenue and engagement goals using dashboards and pipeline reports.
• Prepare events-driven reports and updates for Advancement leadership and internal stakeholders.
• Partner with Finance to support events-driven revenue tracking, forecasting, and reconciliation.

Leadership & Administration

• Support a collaborative, high-performing team culture across development and cross-functional departments.
• Maintain accurate event documentation, contracts, budgets, timelines, and reporting.
• Continuously evaluate systems, processes, and emerging trends to improve efficiency, creativity, and the overall event experience.

QUALIFICATION REQUIREMENTS

• Bachelor’s degree in business, Communications, Marketing, Nonprofit Management, or related field required, or equivalent experience.
• Minimum of 5–7 years of experience in managing events that support brand awareness and fundraising goals.
• Strong relationship-building and communication skills with the ability to engage corporate stakeholders.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and CRM systems (Salesforce or similar).
• Commitment to the mission and values of Boys & Girls Clubs of Central Florida.

KEY ROLE COMPETENCIES:

Strategic Vision and Enterprise Mindset:

• Anticipates trends in corporate philanthropy, sponsorships, and events, and translates them into multi-year strategies that advance BGCCF’s priorities and strengthen overall organizational impact.
• Thinks beyond individual events or accounts to align corporate partnerships, volunteer engagement, and signature events with enterprise-wide goals, creating clarity and optimism about the long-term vision.

Builds Relationships and Communicates with Impact:

• Cultivates, stewards, and elevates relationships with corporate leaders, board members, volunteers, and community partners through transparent, mission-focused communication about youth impact and funding needs.
• Tailors messages and presentations to diverse audiences, listens actively to partner priorities, and builds trust that leads to sustained, holistic partnerships and renewed commitments.

Leads Self, and Teams with Accountability:

• Sets clear goals and performance expectations for Events and provides insight to Corporate Partnerships plan, tracks progress, and holds self and others accountable for revenue, engagement, and execution outcomes.
• Provides coaching, feedback, and recognition that support professional growth, promote collaboration, and sustain a high-performing, mission-driven team culture.

Operational and Analytical Excellence:

• Uses data, CRM insights, event metrics, and pipeline reporting to guide decisions, refine strategies, and improve the efficiency and effectiveness of corporate partnership and event operations.
• Builds and continuously improve systems, processes, and cross-functional workflows that enhance sponsor fulfillment, volunteer coordination, budgeting, and reporting.

Ethical Practice:

• Instills Trust: Acts with integrity and transparency, ensuring that ethical practices are upheld with all donors, financial, and business operations.

ADDITIONAL ACCOUNTABILITIES

Relationships

• Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain guidelines/ instructions; instruct; and advise/counsel.
• External: Maintains contact with members, families, alumni, community leaders, youth-serving professionals, other Clubs, media contacts, donors, volunteers, board members, vendors, consultants, organizations, firms, financial institutions, and others to achieve program goals and objectives, manage costs, share information, and resolve problems.

ENVIRONMENTAL AND WORKING CONDITIONS:

• Normal professional office environment with frequent visits to Club sites, corporate offices, and event venues.
• The position requires working in both indoor and outdoor environments of an office or club setting, which may involve exposure to varying weather conditions.
• Ability to read and interpret documents such as safety rules, operating instructions, and policy manuals.
• Required to operate a motor vehicle.
• Work in environments frequented by children and families, requiring adherence to safety and conduct standards that ensure a child-friendly and family-oriented atmosphere.
• Must be adaptable to a dynamic work schedule, including evenings to support club activities and events.
• Weekly travel to events, meetings, and clubs within the Orlando Metro area. Occasionally out of town as needed.

PHYSICAL AND MENTAL REQUIREMENTS:

• Physically capable of performing management, programming, in-person activities, and club duties on-site, including lifting to 30 pounds, standing, sitting, or walking for extended periods, bending, and reaching.
• Operates a computer and other office productivity equipment such as a copy machine, phone, printer, and tablet frequently. Requires the ability to work on a computer for extended periods (8+ hours), including performing tasks that involve repetitive motion, visual focus, and fine motor skills
• Visual and auditory acuity to monitor the environment and ensure safety standards are maintained.
• Mental resilience and the ability to stay focused and effective in a busy, sometimes noisy environment.
• Capacity to handle multiple tasks simultaneously and prioritize effectively.
• Strong interpersonal skills to interact positively with children, family members, and other staff.
• Exposure to outdoor weather conditions, uneven surfaces, and stairs.
• Consistently demonstrates capacity to synthesize and interpret complex information, policies, and contracts, and to translate them into clear implications, strategies, and recommendations for the organization.
• High-level analytical and critical thinking skills to collect, evaluate, and integrate quantitative and qualitative data, define root causes, and develop sound, timely decisions in ambiguous or high-stakes situations.
• Advanced intellectual agility to engage in nuanced, persuasive dialogue with executives, board members, and community leaders on complex, politically sensitive, or high-impact issues.
• Exceptional conceptual and verbal reasoning skills to structure ideas logically, frame strategic choices, and articulate clear, concise messages that create alignment across diverse stakeholders and teams.

Pre-Employment and Ongoing Compliance Requirements:

• Candidates must successfully pass a pre-employment drug screening.
• Continued employment is contingent upon passing randomized drug screenings as part of our commitment to maintaining a safe and healthy work environment.

Disclaimer:

The information presented in this job description is intended to illustrate the general nature and level of work expected of employees in this classification. It is not a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Job responsibilities and requirements are subject to change based on the club's needs and the direction of the Club Director and Chief Executive Officer.

Notice to Applicants:

Please note: Submission of an application does not create an obligation for BGCCF to provide individual status updates. Our hiring managers carefully review all applications received, and only candidates selected to move forward will be contacted regarding next steps.

Due to the high volume of applications, BGCCF is unable to respond to emails or calls requesting updates on application status. Applicants who repeatedly contact BGCCF HR or BGCCF staff to request status updates, or who email staff members with whom they do not have an existing professional relationship solely to announce that they have applied, may be removed from consideration and have their application archived.

If you have an existing professional connection with BGCCF, you are welcome to reach out to that contact directly for networking purposes. However, all candidates must still follow the formal application and selection process outlined in this posting.

Department of Children and Families Level II Background Check

Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of House Bill 531 (2025).