DJJ OPERATIONS SPECIALIST

DJJ Operations Specialist

The Department of Juvenile Justice is seeking a DJJ Operations Specialist. This position is responsible for the administrative functions of the Bureau of Finance & Accounting. Act as the P-Card, Purchasing, General Services, and Human Resources liaison for the Bureau. Responsible for ensuring policies and procedures relating to these areas are communicated to Bureau staff. Assist staff as needed with administrative functions. Establish and coordinates meetings, schedule appointments and order office supplies. Prepares requisitions to ensure purchase orders are issued, goods/services are received and "Receipts" in AOD. Upload PO based invoices with correct accounting codes and supporting documentation. Prepares and coordinates all personnel actions in People First. Maintains personnel files and upload required documentation in Human Resource Employment System (HRES). Assists Supervisors with personnel issues such as advertising position, hiring, onboarding, etc. Prepare requests for duplicate or cancelled warrants and input appropriate FLAIR entries. Assist in maintaining Agency accounting files such as voucher files, supporting documentation, cancelled warrants etc. Research and respond to Department of Financial Services (DFS) post audit requests by providing voucher schedules and supporting documentation using the File Transfer Protocol (FTP). Information must be provided within five (5) business days of the email sent by DFS. Research data for external customers (vendors or auditors) and internal customers (employees) as requested. Responsible for responding to vendor inquiries on outstanding invoices, payment information, medical reimbursements and other related issues. Research by using FLAIR, Axiom Pro, MFMP/AOD, and View email address on click.appcast.io systems. Respond to inquiries within same business day. Responsible for assembling vouchers with supporting documentation for payments processed. Ensure supporting documentation is correct and is uploaded to Axiom Pro within two (2) working days. Act as a back-up for printing the monthly interest penalty report, researching and processing the payments. Responsible for processing payments in FLAIR. Manages property inventories for the Bureau. Performs yearly inventory reconciliation and prepares all necessary documents for filing with General Services. Handle surplus property activities. Assists in reviewing administrative activities and coordinating special projects and maintaining a teamwork environment. Perform other duties as assigned.

Location: Tallahassee, FL, US, 32399