Court Operations Specialist- Civil and Criminal

The Clerk of the Circuit Court and Comptroller serves Leon County residents by supporting court operations, processing and recording judicial orders, and safeguarding public records and funds. We are seeking service-oriented professionals to join our Tallahassee team. At the Clerk of the Circuit Court & Comptroller’s Office, you can: Take pride in delivering high-quality public service Contribute to an organization that values professionalism and accountability Participate in structured professional development Support court operations and essential public services in Leon County Benefits Package Includes: Paid holidays and leave benefits Medical, dental, and vision coverage options Flexible Spending Accounts Florida Retirement System participation Deferred Compensation Plan Life and disability coverage options Starting Salary Notice: Initial appointments are typically made at or near the minimum of the approved pay range, consistent with budget authorization and internal equity. Position Overview: The Court Operations Specialist performs procedural case lifecycle functions in support of court operations within the Clerk’s Office. The role supports the initiation, documentation, maintenance, and finalization of court cases. Duties are performed in accordance with statutes, court rules, judicial direction, and established procedures to ensure accurate and timely case progression. This position reports to assigned supervisory staff and operates within a structured public‑sector environment requiring professionalism, accountability, confidentiality, and adherence to statutory and procedural requirements. The position carries out court direction but does not interpret legal rulings, provide legal advice, or determine case outcomes. Case Record Initiation & Maintenance Initiates and maintains official court records by processing filings, updating case information, scheduling events, and coordinating case activity within authorized systems in accordance with statutes, court rules, and established procedures. Court Proceedings Support Performs courtroom attendance functions, documents judicial actions, carries out court direction during hearings, and maintains custody and security of exhibits and case materials as authorized. Record Implementation, Financial Actions & Compliance Implements post‑court actions and updates case outcomes within authorized scope, including processing court‑ordered financial obligations and ensuring statutory compliance, confidentiality, and record accuracy. Assignments may vary based on operational need and cross‑training. KNOWLEDGE, SKILLS & ABILITIES Foundational Knowledge General knowledge of office procedures, court processes, legal terminology, administrative documentation practices, and confidentiality requirements. Functional Skills Ability to perform assigned duties accurately within established case management systems and procedures. Ability to follow established workflows, implement court direction within defined authority, and elevate issues appropriately. Communication & Professional Skills Ability to communicate professionally with judges, attorneys, justice partners, coworkers, and the public. Ability to maintain composure in time‑sensitive or emotionally charged situations. Analytical & Judgment Skills Ability to apply statutes, rules, and procedures using established guidance. Ability to exercise sound procedural judgment within defined authority and refer matters requiring higher‑level review. Required Education High school diploma or GED. Required Experience Experience in clerical, administrative, customer service, legal support, court operations, criminal justice, or closely related work is desired. Equivalent combinations of education and experience may be considered. Required Licensure or Certification None required. Employment is contingent upon successful completion of: Background screening as applicable Verification of eligibility to work in the United States (E‑Verify) Pre‑employment drug testing Maintenance of required licensure or certification, if applicable Driver’s License may be required if assigned duties involve travel between Clerk locations 90‑Day Introductory Period WORK ENVIRONMENT Work is performed in courtroom and administrative office environments. The position may require prolonged sitting, standing, walking, or repetitive hand movements consistent with office and courtroom operations. The employee may interact with individuals who are emotional, upset, or confrontational and must maintain professionalism at all times. The position may occasionally require lifting, carrying, or moving materials weighing up to approximately 20–25 pounds based on assignment and operational needs. Work schedules may vary based on operational needs and may include early mornings, evenings, or occasional weekend hours to support service delivery and operational coverage. EQUAL EMPLOYMENT OPPORTUNITY & REASONABLE ACCOMMODATION The Leon County Clerk of the Circuit Court and Comptroller is an Equal Opportunity Employer and prohibits discrimination in employment on the basis of any status protected by federal, state, or local law. The Clerk’s Office provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or selection process should notify Human Resources. #J-18808-Ljbffr