ADMINISTRATIVE ASSISTANT 2

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

NOTICE: Due to a recent system improvement, if you have previously applied for a position with the State of Idaho, select Reset/Forgot Password and follow the prompts to access your account. For additional assistance, refer to the Candidate Guide located under Candidate Resources on the State of Idaho Careers page.

This agency currently does not sponsor employment visas. Only candidates who are currently authorized to work in the United States will be considered.

Applications will be accepted through 11:59 PM Mountain Time on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meet the MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant II for the State Office in Boise.

Salary Range: $21.42

Responsibilities:

· Financial administration and purchasing:

• Process and track invoices, p-card transactions, reimbursements, travel expenses, requisitions, purchase orders, and other financial transactions.

• Review transactions for accuracy, approvals, charge codes, supporting documentation, tax-exempt status, and compliance with DEQ and state requirements.

• Coordinate with staff, Fiscal, purchasing, and vendors to resolve issues and ensure timely payment.

· Public records custodian:

• Serve as the division’s public records request custodian.

• Receive, log, assign, track, and coordinate requests following state and DEQ policies and guidelines using JustFOIA.

• Communicate deadlines and follow up with staff.

• Compile responsive records.

• Coordinate review of confidential information, exemptions, and redactions.

• Communicate with requesters.

• Maintain complete records of requests and responses.

· Executive and division administrative support:

• Provide administrative support to the Drinking Water Protection and Finance division administrator, bureau chiefs, and division staff.

• Coordinate calendars, meetings, travel, training, conference calls, room reservations, equipment, supplies, and other logistics.

• Track assignments, deadlines, routing documents, and follow-up items.

• Handle confidential and time-sensitive information.

· Division operations and staff support:

• Assist with employee onboarding and departures, workspace and equipment needs, computer and supply inventories, meeting support, staff coverage, and special projects.

• Maintain current desk procedures and perform other related duties as assigned.

· Document preparation and records management

• Prepare, edit, format, route, and distribute correspondence, reports, forms, and other documents.

• Maintain templates and ensure documents follow DEQ standards.

• File and maintain records in records management system.

• Coordinate mailings, phone calls, and general inquiries.

Minimum Qualifications:

Good knowledge of:

• office support functions including word processing

• filing (primarily electronic)

• composing a variety of business documents

• reception

• researching, compiling, and summarizing data for reports.

Experience:

• interpreting, applying and explaining complex information such as regulations, policies or services

• independently solving problems/performing liaison activities in a work setting

• coordinating activities requiring complex arrangements.

Physical Requirements (with or without reasonable accommodations

• Ability to sit and work on a computer for 2-4 hours at a time.

• Ability to bend and reach for filing purposes.

• Some periods of heavy reading and typing are required.

• Ability to lift 30 pounds when working with file boxes.

• Some travel may be required.

• Must have a valid driver’s license.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact View phone number on click.appcast.io (TTY/TTD: 711), or email View email address on click.appcast.io.

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.  

To protect human health and the quality of

Idaho's air, land, and water.

If you have questions, please contact us at:

Email: View email address on click.appcast.io

Phone: View phone number on click.appcast.io