Administrative Specialist II

Job Description

Job Description

Administrative Specialist II

Huntsville, AL or Tampa, FL

**Pending Award**

Position Summary:

Provides advanced administrative and program support with a focus on compliance, documentation, and audit readiness. Coordinates with internal teams to manage program records, reporting, staffing actions, and operational requests, ensuring PMO processes remain accurate and contract compliant.

Position Responsibilities:

• Maintain contract-required files and audit-ready documentation in accordance with program standards.
• Support compliance reporting activities including deliverables tracking, data calls, and status reports.
• Coordinate with HR, Security, and Finance to ensure completeness and accuracy of program documentation.
• Manage travel coordination, purchase requests, and Other Direct Cost (ODC) documentation as applicable.
• Track staffing actions, position changes, and related approval workflows.
• Support inspections, audits, and government reviews by preparing and organizing documentation packages.
• Serve as backup to the Administrative Specialist I to ensure continuity of PMO operations.

Required Skills and Experience:

• Associate's or Bachelor's degree in Business Administration, Management, or a related field; or equivalent combination of education and experience.
• Minimum of 3–4 years of administrative or program support experience, preferably with a federal contractor.
• Experience maintaining compliance documentation and supporting audit-readiness efforts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint).
• Strong attention to detail and ability to manage multiple documentation streams simultaneously.

Desired Skills and Experience (if applicable):

• Familiarity with contract deliverable requirements (CDRLs) and data call processes.
• Experience with SharePoint document libraries and version control workflows.
• Prior experience supporting federal program management offices (PMOs).

Required Security:

• Public Trust (may be required based on contract requirements).

FLSA Class: Non-Exempt

Location: Huntsville, AL or Tampa, FL

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About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people.

EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.

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