Administrative Manager I

Administrative Manager I

Job ID


31533

Type


Regular Full-Time

Location

US-WA-Seattle

Category


Administrative Support

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Translational Sciences and Therapeutics Division is hiring an Administrative Manager I to manage administrative operations in support of programs and projects within the division. This position will report to the Associate Operations Director and work with Program Operations Directors within the division to successfully support faculty, labs, and administrative teams. The Administrative Manager will be responsible for developing and implementing procedures related to administrative operations. Any/all administrative operational problems which occur are handled by the Administrative Manager, in consultation with the Associate Operations Director and Program Operations Directors as appropriate. Special skills and knowledge are applied in managing administrative operational activities and in developing materials. Independent judgment is used in interpreting policies, protocols, and grant/contract requirements.

This role requires working a minimum of three days per week on-site at our campus, with an opportunity for partial remote work.

In order to be considered for this role, please include a cover letter upon application that describes your interest in the position and any relevant experience.

Responsibilities

Function as the primary administrative contact for a group of faculty/principal investigators (PIs) and their laboratories.
• Partner and collaborate with administrative team members to support the administrative needs of the division.
• Develop and administer policies and procedures related to project/program operation and administration. Identify administrative issues for discussion with division leadership.
• Serve as a project/program liaison, representing projects/programs to other Center departments, funding sources, affiliated individuals or institutions, and outside organizations.
• Complete key administrative tasks, such as travel coordination, reimbursements, ProCard reconciliations, purchasing, and maintenance of supplies and equipment.
• Coordinate meetings, seminars, ad-hoc special lectures and conferences; to include planning schedules, securing space, ordering catering, attending events and monitoring activities.
• Draft agendas and ensure all documents and background information for meetings are received, collated, and circulated in a timely manner. Ensure that all materials needed for any external meetings are provided well in advance.
• Organize and attend meetings, take minutes, and distribute for review as directed, and track progress on action items.
• Support on-boarding and off-boarding activities for employees who are joining or departing labs/teams. Ensure new employees receive all the information and access they need to successfully integrate into the lab/team.
• Maintain CVs, biosketches, and other PI documentation as required.
• Coordinate the submission of study results, articles and manuscripts for publication.
• Coordinate the production and distribution of special and recurring reports and correspondence.
• Assist with grant/contract application process, including creation and communication of timelines to appropriate stakeholders and completion of non-scientific components of submission.
• Assist in maintaining lab websites on a regular basis.
• Perform other responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires Bachelor's Degree and three years of administrative management or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Excellent written and verbal communication skills.
• Proven administration and organizational skills; attention to detail and accuracy.
• Five years or more of progressively complex administrative management experience, preferably in a research, medical, academic, and/or clinical care environment.
• Strong computer and on-line systems skills, including experience with MS Teams and organizing hybrid meetings.
• Advanced skills in management of calendars, meetings, visitors, and travel.
• Demonstrated experience with project management, tracking tools and process improvement strategies.
• Ability to work independently as well as collaboratively, contributing to the execution of multiple projects without independent ownership.
• Ability to use initiative and sound judgment to prioritize tasks in a dynamic work environment.
• A focus on excellent customer service, strong interpersonal skills are required.
• Strong supervisory skills, budgeting experience.
• Knowledge of grant and contract funding process.

The annual base salary range for this position is from $80,172 to $114,941, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks). Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at View email address on click.appcast.io or by calling View phone number on click.appcast.io.