PT Administrative Assistant

Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: PT Administrative Assistant (JR-00553)

Pay Rate: $18.55/hour

Schedule: Part-Time, 20 Hours per Week
Monday, Tuesday, Wednesday or Monday, Wednesday, Thursday, 9:00 AM - 3:00 PM (schedule flexibility available)

Location: Virginia Beach, VA

Job Duties

• Provide administrative and clerical support to the EMS Training division.
• Record and/or transcribe meeting minutes, including technical, medical, financial, legal, or engineering terminology.
• Schedule meetings for supervisors and staff members.
• Prepare correspondence, reports, and other documentation using notes and background research.
• Establish and maintain electronic and paper filing systems.
• Screen visitors, phone calls, mail, email, and other communications.
• Prepare requisitions, purchase orders, payment vouchers, and travel reimbursements.
• Monitor budget expenditures and track purchases made with city credit cards.
• Coordinate work orders, schedules, and office activities.
• Process personnel, time, and leave-related documentation and maintain personnel files.
• Operate standard office equipment and perform general administrative duties as assigned.

Preferred Qualifications

• High school diploma or GED required.
• Three (3) years of experience in administrative support, clerical, office assistant, or related roles.
• Strong organizational and multitasking skills.
• Experience managing calendars, meetings, and business correspondence.
• Proficiency with Microsoft Office and general office equipment.
• Ability to maintain confidential records and files.
• Excellent verbal and written communication skills.
• Experience with purchasing, budgeting, invoice processing, or financial recordkeeping preferred.

Weekly pay and benefits available!

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