Administrative Assistant

Administrative Assistant

Location: Chandler, AZ (hybrid 3days in office, 2days remote) Schedule: Monday Friday | 8am- 5pm Employment Type: Full-Time | Contract (Potential Extension/Conversion) Start Date: 10/12/2026- 10/11/2027 Pay Rate: $20.78 an hour (paid weekly)

We're seeking an experienced Administrative Assistant to support executives and teams in a fast-paced corporate environment. This is a highly visible role responsible for keeping day-to-day operations running smoothly while providing exceptional administrative and organizational support.

If you're detail-oriented, thrive in a collaborative environment, and enjoy managing multiple priorities, we'd love to hear from you!

What You'll Do

• Provide administrative support to executives and business teams
• Coordinate calendars, meetings, and conference room logistics
• Support new hire onboarding, including workspace setup, equipment ordering, badge access, and orientation logistics
• Plan and coordinate onsite meetings, leadership events, and team offsites
• Arrange business travel, including flights, hotels, ground transportation, and reservations
• Process expense reports using Concur
• Coordinate visitor access and building entry
• Maintain shared documents, trackers, and administrative records
• Order office and pantry supplies
• Partner with vendors and internal teams to ensure smooth office operations
• Anticipate scheduling conflicts and proactively resolve administrative challenges

What We're Looking For

• 3+ years of administrative or executive support experience in a corporate environment
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of professionalism and confidentiality
• Experience supporting executives or multiple business leaders
• Ability to work independently while collaborating across teams
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams)

Preferred Experience

• Concur
• Microsoft Teams
• Visitor registration systems
• GEPSmart
• MyFacility
• Office supply management
• Event planning and meeting coordination
• Executive travel coordination

Why You'll Love This Role

• Work closely with executive leadership
• Be part of a collaborative, professional corporate environment
• Variety of responsibilities with no two days the same
• Opportunity to coordinate impactful meetings, events, and onboarding experiences
• Hybrid schedule with a minimum of 3 days onsite each week

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs.
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email our HR team View email address on click.appcast.io