Senior Administrative Assistant

Description

The City of Round Rock is seeking a detail-driven, proactive, and highly professional Senior Administrative Assistant to support our Finance Department and work directly with the Chief Financial Officer (CFO). This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex administrative workflows, and is excited to support a department that provides essential financial stewardship for a growing city.

Whether you're coming from the private sector or have municipal experience, this role offers meaningful work, stability, variety, and an opportunity to be at the center of financial operations that impact the entire organization.

Posted pay range is the starting salary. Pay rate offered is based on experience.

Examples of Duties

As the Senior Administrative Assistant for Finance, you'll take on a blend of high-level administrative support, cross-department coordination, and project assistance. You will:

* Serve as a welcoming and responsive point of contact for internal staff, executive leadership, City Council offices, vendors, and members of the public

* Manage phones, email, mail, and web-based inquiries with professionalism and accuracy

* Organize and maintain digital and physical documents, including scanning, filing, data entry, and reconciliation to ensure information accuracy

* Support Finance operations by coordinating meetings, trainings, events, travel arrangements, and department calendars

* Draft and prepare letters, memos, presentations, reports, forms, and official correspondence

* Assist in researching, compiling, analyzing, and preparing finance-related reports and documentation

* Submit and track IT and facility work tickets for the department

* Prepare documents for City Manager and City Council review and manage items through systems such as Legistar

* Serve as a liaison between Finance and other City departments to ensure smooth communication and workflow

* Support confidential and specialized projects for the CFO and departmental leadership

* Provide guidance and serve as a resource for other administrative staff on department processes

* Update webpages and maintain data in online databases as needed

This role requires someone who is comfortable handling sensitive financial documents, juggling multiple priorities, and communicating clearly at all levels of the organization

Experience and Training

You are organized, reliable, approachable, and excellent at managing details without losing sight of the big picture. You thrive on keeping information flowing smoothly, supporting leadership, and ensuring that tasks are completed with accuracy and professionalism.

You're a strong fit if you:

* Excel at written and verbal communication

* Enjoy being the "go-to" person for information and coordination

* Are confident using modern office software and learning new tools

* Take pride in keeping operations orderly and running smoothly

* Are comfortable supporting confidential or complex financial processes

* Work well with diverse groups-including executive staff, community members, vendors, and colleagues

Minimum Qualifications

* High School Diploma or equivalent

* Four (4) years of clerical or administrative support experience in a professional environment

* College credit may substitute on a year-for-year basis

Preferred Skills

* Demonstrated proficiency in Microsoft Office tools, including SharePoint, Teams, Word, Excel, and Outlook

* Strong attention to detail and accuracy

* Excellent customer service and communication skills

* Experience supporting executive leadership or working in financial or municipal environments

Why Join the City of Round Rock Finance Team?

* Meaningful work: Your support helps drive financial operations that sustain city services and strategic initiatives.

* Professional growth: Work closely with experienced financial leaders and gain exposure to municipal budgeting and policy.

* Strong team culture: Finance is collaborative, supportive, and committed to excellence.

* Stability & purpose: Public service offers a rewarding career path with long-term stability and impactful work.