Administrative and Marketing Professional

GPJ is hiring an Administrative Assistant to join our growing team! This role is on-site, requiring you to report to our Austin office location a minimum of 5 days per week.

You’re the Administrative Assistant, and your role involves providing support to various local departments and executives within the company. You also serve as the first point of contact for GPJ, which means you’re often the first face and voice that our staff, clients, and visitors encounter.

Provide day-to-day support to the GPJ Team on all administrative tasks, including files, expense reports, agendas, meeting scheduling and preparing minutes.

Manage office, kitchen and breakroom

Manage inventory of office supplies

Assist Talent & Culture as needed with special projects

Assist Office Lead with office-related events and activities

Communication - Express yourself clearly in person, writing, presenting and maintaining your internal GPJ stakeholders in addition to upholding a positive image for GPJ externally.

establishing a reasonable timeline for completion when no concrete date is given and clearly communicate that to the parties involved.

High School Diploma/Equivalent

• 2 years of previous office administrative experience, preferably in an agency environment
• Proficient typing and writing skills.
• Demonstrated ability to manage and organize multiple projects
• Knowledge of Word, PowerPoint and/or Keynote and Excel

Ensuring facility security

Accepting packages and shipping

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.