Administrative/ HR Assistant - Conroe, TX

Administrative/ HR Assistant - Conroe, TX

• PURPOSE in your work - service to others, giving back to your community, helping to save lives, being fulfilled at work. See how we served last year.
• COMPETITIVE PAY, BENEFITS, PAID TIME OFF, TUITION REIMBURSEMENT, up to 10% 401K and BONUSES - we hire and reward high performers.
• Benefits for full-time team members include Medical, Dental, Vision, Basic Life & AD&D, LTD, STD, Accident, Critical Illness, HRA/FSA
• STABILITY and GROWTH - more than 55 years in business - our strong financial processes support our drive to serve more people and ensure stability for our team members.
• CONTINUOUS LEARNING and PROFESSIONAL DEVELOPMENT - we are committed to developing our leaders in their desired career path and promoting from within. We have Cenikor Career Pathways Program that you can join after 90 days of employment. We also have an annual leadership development program with assigned mentors to help you achieve your professional goals.
• STUDENT LOAN FORGIVENESS - The Public Service Loan Forgiveness (PSLF) forgives your qualified student loans if working for a non-profit for a specific period of time. Find out more here
• The work we do isn't easy. If you like to work hard, to serve others and to have FUN with your team while achieving goals, Cenikor will be the right place for you!

ESSENTIAL FUNCTIONS:

• Greet all visitors and serve as the initial and primary point of contact upon arrival to the agency.
• Professionally represent the organization through incoming/outgoing calls, personal contact and correspondence.
• Responsible for all incoming/outgoing mail for the organization; prepare necessary correspondence (copies, electronic mail, etc.).
• Communicate effectively with vendors regarding materials/supplies, quotes, scheduling delivery, etc.
• Coordinate with property manager of the San Marcos location to ensure building meets standards of safety for all team members.
• Work closely with Director of Prevention Programs on daily support for Region 1, 4, 6 & 7, to uphold the core principles of Cenikor's culture and create a positive working environment for all team members.
• Compile, sort and verify the accuracy of data for grant programs: Prevention, Project AIM and Youth Recovery Programs for Regions 1, 4, 6 & 7 (Amarillo, Tyler, Conroe, and San Marcos) for weekly/monthly requisition forms with receipts, bi-weekly timesheets, and prepare bank deposit in compliance with the cash receipts / deposits policies, before final approval from Director of Prevention Programs.
• Maintain inventory of agencies office equipment - computer equipment, office furniture and maintain file room compliance with organization policies.
• Work closely with Human Resources Department and Director of Prevention Programs regarding all new hire paperwork, and participate in onboarding processes of new hire team members in the San Marcos location. Attend any training related to Human Resources, Cenikor training, or Health and Human Services Training.
• Responsible for recruiting, interviewing, and facilitating selection of qualified applicants for assigned positions.
• Manage applicant tracking system for assigned positions ensuring accurate selection criteria and follow up communication with candidates.
• Coordinate the applicant selection process with hiring managers. Follow up with hiring managers weekly or more frequently as needed for critical positions.
• Maintain professional, effective, and timely communication with all candidates to ensure a positive candidate experience.
• Maintain compliance with federal and state regulatory standards as well as Cenikor policies and procedures.
• Ensure completion of Big 5 performance management tool by the required deadlines and use of SMART goals to support annual performance compensation review.
• Assist with special projects and events as needed by Cenikor Leadership and Director of Prevention Programs.
• Maintain strict confidentiality on all organizational matters and refer questionable issues.
• Perform additional duties as assigned and consistent with the non-exempt functions as defined in this job description.

QUALIFICATIONS FOR THE POSITION:

Skills, Knowledge and Abilities:

• Presents a professional and positive image.
• Possess exceptional organizational and leadership skills
• Possess time management skills needed to meet aggressive deadlines and prioritize multiple tasks.
• Experienced in working with diverse population.
• Knowledge of Microsoft Office, including MS Outlook calendar, and TEAMS
• Good ethical and business standards.
• Ability to lead by established goals and objectives.
• Ability to consistently uphold the Core Principles of Cenikor's Culture:
• o Demonstrate mission of service to our clients
• o Positive, respectful communication with both staff and clients
• o Demonstrate self-motivation and perseverance to achieve goals
• o Role model appropriate, professional behaviors including appropriate client boundaries
• Work effectively as part of a team, helping to set up others for success

Education:

• High School Diploma or equivalent required

Experience:

• Three or more years of related experience preferred.
• Experience with software including Microsoft Word, Excel & Outlook

Physical Requirements:

• Ability to sit and use computer workstation, including keyboard and visual display terminal, for extended periods of time.
• Ability to see within normal parameters.