Administrative Specialist

Title: Administrative Specialist


Employee Classification: Administrative Specialist


Campus: University of North Texas


Division: UNT-Provost


SubDivision-Department: UNT-College of Education


Department: UNT-Teacher Education & Admin-132330


Job Location: Denton


Salary: 41060.000


FTE: 1.000000


Retirement Eligibility: TRS Eligible


About Us - Values Overview


Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at .

Department Summary


The Department of Teacher Education and Administration seeks to improve educational practice through the generation of knowledge and to prepare education professionals who serve all students. It focuses on the preparation of EC-6 secondary educators and school administrators who employ current theory and research.


Position Overview


The Teacher Education and Administration Department at the University of North Texas is seeking to hire a Administrative Specialist to join our team. The main focus of this position is course scheduling and all responsibilities associated with ensuring courses are scheduled accurately, timely and enrollment numbers in each course maximize the resources of the department. Additional responsibilities as listed in job duties. The employee in this position must adhere to departmental policy and guidelines put in place to ensure confidentiality and that data, records, equipment, and keys are secure.


Minimum Qualifications


Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.


Knowledge, Skills and Abilities


Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.


Preferred Qualifications


The preferred candidate will possess the following additional qualifications: Direct experience with course scheduling. Experience working within an academic department prior administrative support experience in an academic area Exceptional Microsoft office skills ability to problem solve and troubleshoot data analysis experience excellent communication skills Enterprise Information System PeopleSoft, Faculty Information System, CourseLeaf and Curriculog


Required License/Registration/Certifications

Job Duties

• Responsible for course scheduling, edits, and instructor assignments, as directed by the department Chair or direct supervisor. Works closely with Office of Registrar, CLEAR, Office of Educator Prep, Student Academic Advising, and Frisco to accomplish scheduling and course creation/edit responsibilities, meeting all university deadlines.
• Additional tasks as needed/required.Assists with special projects.

Physical Requirements


Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Moving about to accomplish tasks or moving from one worksite to another.
Repeating motions that may include the wrists, hands and/or fingers.


Environmental Hazards


Noisy environments.


Work Schedule


Monday- Friday 8AM- 5PM


Driving University Vehicle


No


Security Sensitive


This is a Security Sensitive Position.


Special Instructions


Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.


Benefits


For information regarding our Benefits, click here .


EEO Statement


The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.