Assistant Activities Director Fine Arts and Event Operations

Assistant Activities Director Fine Arts and Event Operations JobID: 2482 Date Posted: 6/8/2026 Location: District Wide Date Available: 08/03/2026 Closing Date: 06/22/2026 Assistant Activities Director Fine Arts and Event Operations SUMMARY: The Assistant Activities Director for Fine Arts and Event Operations supports the daily operations of the auditorium along with planning, coordination, implementation, and evaluation of the Dallas Center-Grimes Community School District's Fine Arts programs. This position assists the Activities Director with event operations, facility scheduling, District rental process, financial management, communications, and program supervision. The Assistant Activities Director for Fine Arts and Event Operations works collaboratively with students, coaches, sponsors, staff, families, booster organizations, and community partners to provide safe, well-organized, and positive experiences that support student engagement, leadership development, and school pride.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assist in the planning, organization, supervision, and evaluation of all district fine arts programs and activities. Serve as the primary administrative liaison for fine arts programs. Coordinate fine arts calendars, contests, performances, festivals, exhibitions, and special events. Serve as the district coordinator for auditorium scheduling, production services, and technical support for all school and community performances, presentations, and special events. Oversee the daily operation, scheduling, and utilization of the district auditorium and related performance spaces. Coordinate technical production needs including sound, lighting, stage equipment, livestreaming, and event technology. Train and supervise student stage crews, technical theater personnel, and event support staff. Oversee the operation, maintenance planning, and future development of auditorium technology systems, including sound, lighting, audiovisual, projection, and livestreaming equipment. Develop and maintain operational procedures for auditorium use and event production. Ensure compliance with safety protocols, facility regulations, and risk management practices. Serve as an on-site administrator for assigned activities, performances, competitions, and community events. Manage district facility scheduling and rental operations, including contracts, invoicing, customer service, and communication with community organizations while maximizing facility utilization and protecting district resources. Provide leadership and guidance to fine arts staff regarding district policies, procedures, and program expectations. Promote student engagement and participation in co-curricular activities and fine arts programs. Develop and maintain positive working relationships with coaches, sponsors, students, families, booster organizations, community partners, and other stakeholders in support of district activities and programs. Assist in coordinating and supervising home activities events as requested by the Activities Director. Serve as an event manager for assigned activities and athletic events, including evening and weekend responsibilities. Coordinate event logistics within the Fine Arts schedule. Manage event operations, including staffing, ticket sales, admissions, crowd management, and facility readiness. Assist with ticket reconciliation, deposits, inventory tracking, and financial reporting for events and activities. Coordinate equipment ordering, inventory management, storage, and replacement planning. Assist with the maintenance and communication of activity schedules through district websites, conference platforms, and other communication channels. Monitor facilities and report maintenance, safety, and operational concerns. Support staff training and professional learning opportunities related to activity and athletic programs. Assist with emergency procedures, event safety protocols, and crisis response planning. Promote positive sportsmanship, student leadership, and school climate. Participate in professional development, district trainings, and ongoing learning related to activity administration and event management. Promote and follow Board of Education policies, district procedures, and professional standards. Perform other duties as assigned by the Activities Director or building administration.

EDUCATION & RELATED WORK EXPERIENCE

Bachelor's degree preferred. Experience in fine arts, event management, technology, education, recreation, or a related field preferred. Experience working with school-aged students and extracurricular programs preferred.

LICENSES, REGISTRATIONS, OR CERTIFICATIONS

Criminal background check required. CPR, First Aid, and AED certifications preferred.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES

Knowledge of fine arts and activity program operations, event management, and facility scheduling. Knowledge of district, conference, and state association regulations governing student activities and athletics. Ability to run an auditorium and other related technology. Ability to organize, prioritize, and manage multiple projects and deadlines simultaneously. Strong verbal, written, and interpersonal communication skills. Ability to develop and maintain positive working relationships with students, families, staff, officials, and community members. Ability to maintain accurate records and manage financial and inventory systems. Ability to analyze information, solve problems, and make sound decisions in dynamic environments. Ability to maintain confidentiality and exercise professional judgment. Ability to use student information systems, scheduling platforms, event management software, and other technology tools. Ability to maintain a safe, welcoming, and inclusive environment for all participants. Ability to stay current with district standards, data privacy practices, and cybersecurity policies. #J-18808-Ljbffr Dallas Center-Grimes Community School District