Office Administrative Assistant

Job Description

Job Description

Our team is growing!

We are currently seeking a full-time Office Administrative Assistant. If you are a highly organized, skilled communicator and detail-oriented person, this position may be a great fit for you! Office experience is required, but no previous payroll experience is required - we'll teach you all you need to know!

Who is My Office Pro?

We are a small, yet rapidly growing, payroll company that provides payroll and human capital management services to a diverse range of businesses across the United States. Our mission is to deliver quality back-office and HR support to our clients so they can focus on taking care of their employees and running their businesses.

We understand our success depends on our team, which is why we offer competitive pay, profit-sharing bonuses, and a healthy work/life balance in our casual and collaborative office. We firmly believe that laughter in the workplace is both important and healthy, so we take the time to have fun together even while we work hard.

Administrative Assistant Responsibilities

• General receptionist duties
• Data entry and review
• Print, package, and ship payroll checks
• Track shipping to ensure the timely delivery of payroll checks
• Maintain accurate billing for clients
• Maintain office supply inventory
• Lift and move 35-pound boxes
• Assist other team members with tasks as needed

Our training process consists of learning through training videos, shadowing peers, the use of demo accounts, and working with assistance. Our Payroll Manager and Supervisor will work closely with you and provide feedback on expectations and progress.

What are we looking for in an Administrative Assistant?

• Skilled Communicator
• Dependable
• Organized
• Problem-Solver
• Detail-Oriented
• Data Entry Skills
• Microsoft Excel Skills
• Service-First Attitude

This position requires an openness to change and learning, as we are always looking to improve our processes. The ideal candidate will be willing to use the resources available to them to troubleshoot issues independently, while also recognizing when they need to ask for additional help. Our entire management team has an open-door policy for questions, suggestions, and support whenever it is needed.

Hours, Pay, and Benefits

This position is in-office, Monday through Friday from 8 am until 5 pm.. If the work is completed on Friday, we often get to leave a little early and get a head start on the weekend! The initial hourly pay is $16 an hour.

In addition, we believe our success should be shared with those who make it happen day-to-day, so we also pay quarterly bonuses based on company profits. Benefits include fully paid health, life, and long-term disability insurance for employees, contributions to a Health Savings Account on your behalf, 401(k) with match, dental and vision insurance, and three weeks of PTO per year.

How to Apply

If this job sounds like the job for you, we encourage you to apply today! Please submit your updated resume and a cover letter sharing a little information about yourself with us.

Keep an eye on your email inbox in the coming days, as qualified applicants will need to complete an online assessment after submitting their application. This assessment helps us determine which candidates have the necessary skill sets for this role.

We are looking to fill this position immediately, so we review applications nearly every day. If your background and assessment scores fit what we are looking for, we will reach out to you via email to schedule an in-person interview with our hiring team in London. We encourage your questions during the entire process so you can get to know us, too. We hope to meet with you soon!