Housing Acquisition Associate

divh2Housing Acquisition Associate/h2pAnthos|Home is a nonprofit startup focused on creating a new way home for New Yorkers with housing vouchers. We streamline the apartment search, approval, and move-in process using technology to move people into stable housing faster. We believe every person deserves a place to blossom, and were building the tools, systems, and teams to make that possible./ppAt Anthos|Home, urgency drives our work because every day in shelter matters. We are focused on helping people move into stable housing as quickly as possible and continuously improving how we get there./ppWe are looking for team members who are highly data-oriented, tech-savvy, and comfortable learning new systems. Strong candidates value accuracy, use data to inform decisions, and actively improve how information is tracked and shared. We value people who are thoughtful, adaptable, and detail-oriented, and who follow through, communicate openly, and take ownership of their work. How effectively we use data, and technology directly impacts how quickly people get home./ph3The Role/h3pThe Housing Acquisition Associate will work closely with the Vice President and Housing Acquisition teams to ensure the smooth, well-organized operation of day-to-day activities. This role demands someone who is exceptionally detail-oriented and meticulous someone who notices what others miss, keeps systems running without gaps, and takes pride in flawless follow-through. The Associate will handle everything from calendar management to project coordination and must be able to hold many moving pieces simultaneously without losing precision on any of them./ph3Key Responsibilities/h3ulliExecutive Administrative Support ulliOversee and manage the VP of Housing Acquisitions calendar with exacting attention to scheduling priorities, conflicts, and lead times, ensuring not a single commitment falls through the cracks./liliSchedule and organize department-wide meetings, supporting meticulous internal coordination between teams./liliPrepare thorough, well-structured meeting agendas on behalf of the VP, ensuring every item reflects current priorities and objectives./liliAttend meetings as needed, capturing detailed and accurate notes or minutes that enable clear follow-up and accountability; maintain organized, up-to-date records of all projects and tasks./li/ul/liliStrategic Partnership Communications ulliCollaborate closely with the VP to identify priorities and ensure her time is strategically and efficiently allocated, surfacing conflicts or gaps before they become problems./liliAct as a reliable thought partner, anticipating needs and flagging potential issues proactively./liliServe as a liaison for the VP, communicating departmental policy and procedural updates to Housing Supervisors with clarity and precision./liliDraft and coordinate internal and external communications on behalf of the VP, ensuring every message reflects accuracy, appropriate tone, and organizational voice./liliWork collaboratively across departments to support cross-functional initiatives and improve operational effectiveness./liliHandle all sensitive and confidential information with the utmost discretion, maintaining trust as a cornerstone of this role./li/ul/liliData Reporting ulliGenerate and run departmental reports, synthesizing data into concise, accurate summaries for the VPs review and decision-making./liliMaintain meticulous Salesforce records, including up-to-date contacts from the VPs interactions; conduct outreach to external partners as needed with careful documentation of all correspondence./li/ul/liliMeeting Event Preparation ulliIn collaboration with other staff, identify and facilitate internal and external meetings needed to advance the VPs priorities./liliEstablish and rigorously maintain processes to ensure every meeting is efficient and produces clear, actionable outcomes./liliDiligently track and follow up on all action items until completion./liliEnsure the VP is thoroughly prepared for all events with comprehensive briefing materials and prepared remarks with no detail left unaddressed./liliManage event logistics on behalf of the VP with precision and foresight./li/ul/liliSpecial Projects ulliOversee the end-of-year gift process for property providers, including budgeting, curating gift selections, compiling and verifying recipient lists, and managing end-to-end execution./liliPerform other duties as assigned./li/ul/li/ulh3Qualifications/h3pstrongRequired Qualifications/strong/pulli2+ years of experience in an administrative or coordination role, preferably in housing or human services./liliExceptional attention to detail this is the single most important quality for this role. You catch errors others miss, keep records spotless, and follow through completely on every commitment./liliOutstanding organizational and record-keeping abilities, with demonstrated skill managing multiple priorities simultaneously without losing accuracy on any of them./liliStrong verbal and written communication skills, including the ability to draft polished correspondence and create presentations in multiple formats./liliProactive and self-directed. You anticipate whats needed before being asked and take initiative to close gaps./liliFlexible and nimble, with a genuine willingness to assist with administrative tasks and projects at the VPs request./liliAbility to handle highly sensitive and confidential information with the utmost professionalism and discretion./liliPassion for the mission of Anthos|Home and the ability to work effectively in a diverse environment./li/ulpstrongRequired Skills/strong/pulliProficiency in MS Word, Excel, PowerPoint, and Outlook./liliProficiency with technology tools and comfort learning new platforms quickly./liliFamiliarity with Salesforce or comparable CRM/database systems./li/ulh3Compensation Benefits/h3ulliCompetitive pay: $55,000 $57,000/ year, commensurate on experience/liliHybrid work environment (25 days in office/field per week)/liliThis role requires flexibility to work evenings and weekends as needed./liliComprehensive benefits package, including: ulliHealth, dental, and vision insurance/lili401(k) with 4% employer match/liliGenerous paid time off/liliSummer Fridays in August/liliProfessional development opportunities/liliCurrent wellness perks, including weekly yoga classes and ClassPass/li/ul/li/ulh3Join Our Team/h3pJoin a mission-driven team moving at startup speed to create real change in New York City. If youre excited by building something new, using technology for social good, and contributing ideas that shape how we work, wed love to meet you. Apply now to join Anthos|Home and help create a new way home./p/div