Supply Chain Coordinator I

Job Description

Job Description

General Summary:  

This is an entry-level supply chain position responsible for supporting the day-to-day execution of supply chain operations to ensure the accurate and timely flow of products, materials, and data. This role is responsible for basic purchasing activities, order entry, shipment tracking, item creation, and maintaining data accuracy across systems.

This position follows established processes, escalates issues as needed, and supports the broader team by ensuring operational tasks are completed efficiently and correctly. The Coordinator I is detail-oriented, reliable, and focused on consistency in execution.

JOB DUTIES:

• Purchasing & Order Processing
  • Create and process purchase orders, transfers, and related transactions in the ERP system
  • Update order details and maintain accurate records of purchasing activity
  • Monitor open orders and follow up on routine status updates
• Logistics & Shipment Tracking
  • Track inbound and outbound shipments and update delivery status
  • Communicate shipment updates to internal stakeholders
  • Support coordination of deliveries with warehouses and vendors
• Item & Data Maintenance
  • Assist with item creation, product setup, and item updates
  • Maintain accurate item master and vendor data within systems
  • Review data for accuracy and completeness
• Operational Support
  • Support inventory-related transactions such as receipts and adjustments
  • Maintain documentation and records related to supply chain activities
  • Escalate discrepancies, delays, or system issues to appropriate team members

QUALIFICATIONS:

• High school diploma or equivalent (associate or bachelor’s degree preferred) 
• 0–2 years of experience in supply chain, logistics, operations, or administrative support 
• Basic proficiency in Microsoft Excel and ERP systems 
• Strong attention to detail and organizational skills
• Works well under pressure.
• Ability to work independently and as part of a team.
• Exposure to ERP and WMS systems is a plus but not required
• Exposure to Lean/Six Sigma principles is a plus but not required

COMPETENCIES:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.