Purchasing Agent

Job Title: Purchasing AgentJob Description

The Purchasing Agent manages the end-to-end purchasing process for stock and nonstock equipment and parts, ensuring timely and accurate order placement, follow-up, and vendor coordination. This role processes requisitions, researches products, clarifies specifications, creates purchase orders, and expedites back orders while maintaining accurate product and vendor information. The Purchasing Agent supports inventory authorization levels for central warehouses, branches, and trucks, and works closely with internal stakeholders and external vendors to keep projects and operations running smoothly.

Responsibilities

• Place purchase orders for stock and nonstock equipment and parts in a timely and accurate manner.

• Process requisitions by reviewing requirements, clarifying specifications, and ensuring all necessary information is complete before creating purchase orders.

• Research products and vendors to confirm availability, specifications, and suitability for requested applications.

• Create and issue purchase orders, ensuring correct pricing, terms, quantities, and delivery details.

• Expedite back orders by following up with vendors, monitoring order status, and communicating updates to internal stakeholders.

• Select vendors based on price, quality, delivery performance, and existing relationships, while maintaining up-to-date vendor information.

• Maintain current and accurate product information files, including descriptions, specifications, and vendor details.

• Assist in setting and maintaining authorization levels for central warehouse, branches, and truck inventory to support appropriate stocking levels.

• Communicate effectively with project managers, installation managers, service managers, and other internal personnel to understand purchasing needs and priorities.

• Interact frequently with external vendors to confirm orders, resolve issues, and support negotiation of terms and pricing.

• Manage and prioritize daily tasks such as monitoring the shared mailbox, confirming orders, completing follow-up work from the previous day, and reviewing next-day errors and expedites.

• Review and process first-day setups and assign requisitions according to established workflows and schedules.

• Work from a master spreadsheet of primary vendors sorted by commodity and manage assigned vendors, including acting as a secondary buyer when colleagues are out of the office.

• Handle an ABC list of vendors without assigned buyers, ensuring their orders and issues are addressed promptly and evenly across the team.

• Use Microsoft Teams to store, organize, and access files, channels, and groups related to purchasing activities.

• Perform manual workflow tasks, including applying watermarks to purchase orders and other documentation, while maintaining accuracy and efficiency.

• Maintain a high sense of urgency when processing orders, resolving issues, and responding to internal and external communications.

• Work under time constraints in a detailed and organized manner to meet deadlines and support operational needs.

• Assimilate information from multiple sources, make sound purchasing decisions, and document actions clearly and accurately.

Essential Skills

• Two years’ experience as a buyer or an equivalent combination of experience, education, or training that provides the required level of knowledge, skill, and ability.

• Proficiency in purchasing and purchase order processes within a supply chain environment.

• Knowledge of basic typing skills with strong emphasis on accuracy and understanding of the legal aspects of purchasing.

• Ability to communicate effectively with sales representatives and internal personnel by telephone, in person, and through written communication.

• Ability to assimilate information quickly and make informed decisions in a purchasing context.

• Ability to work under time constraints in a detailed, organized manner while managing multiple tasks.

• Experience using Microsoft Word.

• Experience using Microsoft Excel.

• Experience using Microsoft Outlook.

• Ability to maintain a high sense of urgency and respond quickly to changing priorities and issues.

• Comfort working with manual workflows and documentation processes, including handling a high volume of purchase order-related tasks.

Additional Skills & Qualifications

• SAP experience is a plus and will support more efficient handling of purchasing and order management tasks.

• Experience negotiating with vendors, including some exposure to strategic negotiations, is highly preferred.

• Familiarity with working closely with project managers, installation managers, and service managers across multiple branches.

• Experience working with distributors or in environments where customers negotiate pricing and terms directly with manufacturers.

• Comfort using collaboration tools such as Microsoft Teams for file storage, communication, and coordination.

• Strong organizational skills and the ability to manage vendor assignments via spreadsheets and structured lists.

Work Environment

This role is fully onsite five days per week, working standard first-shift hours. The workday typically begins with busy, focused tasks between 8:00 a.m. and 9:30 a.m., including managing a shared mailbox, confirming orders, completing follow-up work from the previous day, and reviewing next-day errors, expedites, and first-day setups. Requisitions are assigned beginning around 9:00 a.m., and daily tasks are organized and distributed among team members. The team supports approximately 36 branches and works closely with project managers, installation managers, and service managers, as well as maintaining frequent contact with external vendors. A master spreadsheet of primary vendors sorted by commodity guides task assignments, with secondary buyers designated to cover for colleagues who are out of the office and an ABC list ensuring vendors without assigned buyers receive equal attention. The team primarily uses Microsoft Teams to store and organize files, channels, and groups, and many workflows remain manual, including applying a high volume of watermarks to purchase orders each month. The environment values accuracy, organization, collaboration, and a strong sense of urgency to support ongoing operations and project needs.

Job Type & Location

This is a Permanent position based out of Charlotte, NC.

Pay and Benefits

The pay range for this position is $60000.00 - $65000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Comprehensive Benefits At SPATCO, we are proud to offer our team members an employee package that supports your physical, financial and emotional wellness. ✔ Company Paid Life Insurance and AD&D ✔ Christmas Savings Club with Company Match ✔ Flexible Work Schedules Provided ✔ Competitive Salaries ✔ Medical (Transparency in Coverage), Dental, and Vision Insurance ✔ Generous Allotment of Paid Vacation ✔ Company Provided Paid Sick Time ✔ Short & Long Term Disability ✔ Paid Holidays ✔ 401K with Employer Match

Workplace Type

This is a fully onsite position in Charlotte,NC.

Application Deadline

This position is anticipated to close on Sep 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.