Accounts Receivable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Receivable Specialist to join a detail-oriented services organization in Raleigh, North Carolina. This role is well suited for someone who brings a strong background in commercial collections within project-based industries and enjoys improving accuracy, cash flow, and reporting quality. Only candidates with experience in the construction, architecture or engineering industries will be given consideration. The position offers excellent benefits and a flexible hybrid arrangement with significant remote work flexibility for local candidates with relevant experience.

Responsibilities:

• Manage collection activities for outstanding balances, partnering with internal stakeholders to secure prompt payment and resolve account issues.

• Prepare, review, and reconcile accounts receivable aging schedules and related reports to ensure alignment with the general ledger.

• Track accounts receivable and collections performance through metrics and reporting, identifying opportunities to improve results and efficiency.

• Apply incoming cash and check receipts in a paperless environment with a high level of accuracy and timeliness.

• Research unapplied payments and make appropriate adjustments so funds are matched correctly to customer invoices.

• Assist with month-end close by producing receivable-related reports and completing reconciliations as needed.

• Strengthen accounts receivable workflows by identifying process improvements that support consistency and operational effectiveness.

• Maintain reliable financial records and reporting tools that provide visibility into receivables activity and collection trends.

• Work closely with billing and cross-functional teams to resolve invoice discrepancies and support clear communication with clients.

• Follow company guidelines and applicable industry practices in all receivables, billing, and collection activities.

• At least 5 years of experience in accounts receivable and commercial collections.
• Prior experience with project-based collections in construction, architecture, contracting, engineering, or a related industry.
• Strong knowledge of cash application, billing support, account reconciliation, and month-end close activities.
• Experience working with AIA billing and other customer invoicing processes.
• Proficiency in Microsoft Excel for reporting, analysis, and reconciliation tasks.
• Ability to investigate payment issues, resolve discrepancies, and maintain accurate financial records.
• Strong analytical, organizational, and communication skills with the ability to manage multiple priorities effectively.