Payroll Clerk

Introduction The State of Connecticut, Department of Revenue Services (DRS) is seeking to fill one (1) Payroll Clerk position in the Payroll Unit. The Payroll Unit is part of the Business Office within the Department's Fiscal and Administrative Services Division. The payroll unit is responsible for the daily reconciliation and reporting required to administer the department's payroll in compliance with applicable state accounting and payroll requirements. The payroll unit provides the Comptroller's Office with accurate records of the agency's biweekly regular, overtime, and supplemental payroll items, including reimbursements, retirement payouts, and time accruals, in accordance with applicable collective bargaining agreements and state policies and procedures. What We Can Offer You Professional growth and development opportunities. A healthy work/life balance to all employees. Work Schedule This is a full-time, 40 hour per week position, Monday through Friday, with a hybrid work schedule based in the Hartford office. Work schedules will be determined by supervisors based on operational needs. Selection Plan IMPORTANT NOTE: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. IMPORTANT NOTE: If you are a recommended candidate for a position with DRS, there are some things you need to know prior to being able to be formally offered a position with the Department: ALL employees of the Department of Revenue Services are prohibited from engaging in the following: Preparation of tax returns in exchange for financial compensation. Work at a tax preparation service (either as an employee, contractor, subcontractor, self-employed individual, or other designation). Work at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee, contractor, subcontractor, self-employed individual, or other designation). If you currently work in or perform any of the above, you will be required to cease those activities prior to your first day with the Department of Revenue Services should an official offer of employment be made to you. Other outside employment activities are not necessarily prohibited, however, if you are currently employed by, or have ownership in a business and intend to continue your employment/involvement with this outside business, you are required, prior to an official offer of employment, to disclose the nature of this outside employment including the name of the business, your role, your schedule, and whether you participate in or are responsible for the preparation of any financial or tax-related documentation on behalf of that outside business entity. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization. Questions? We’re Here to Help Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brianna Linehan at View email address on click.appcast.io. Join the State of Connecticut and take your next career step with confidence! Purpose of Job Class (Nature of Work) In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities. Examples of Duties Prepares biweekly regular, overtime, and supplemental payrolls; Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); Calculates gross wages; Notes deductions on worksheets and deduction summary sheets; Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.; Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; Verifies check register and printouts from Central Payroll against worksheets and records; Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; Calculates and processes retroactive payments, collective bargaining increases and annual increments; Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; Verifies provider checks issued by Office of State Comptroller against own records; Verifies providers' bills in same manner; Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.); Responds to employee inquiries regarding paychecks and payroll practices and procedures; Maintains various records and files for payroll data and forms; May calculate workers compensation and/or retirement payments; May calculate and monitor payroll deductions for court ordered wage executions (garnishments); May consult division or facility supervisors regarding employee time recorded; Performs related duties as required. Knowledge, Skill and Ability Knowledge of payroll terminology, practices and procedures; basic accounting and bookkeeping principles and procedures; general office procedures; Skills interpersonal skills; oral and written communication skills; in performing arithmetic computations; Ability to read, understand and apply applicable contract guidelines and regulations; maintain records and files; ability to follow complex oral and written instructions; operate office equipment which includes computers, tablets, and other electronic equipment. Minimum Qualifications – General Experience Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances. Minimum Qualifications – Special Experience One (1) year of the General Experience must have involved payroll preparation. Minimum Qualifications – Substitutions Allowed College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience. Preferred Qualifications Experience performing payroll-related functions, including payroll processing, data entry, adjustments, or reconciliation; Experience using CORE-CT for Payroll and/or HR functions; Experience with EPM/Stars reporting; Experience with compiling, reviewing, and analyzing payroll data and preparing payroll reports; Experience communicating effectively with employees and other customers by telephone, email, and in person regarding payroll-related matters; Experience working independently, resolving problems, and adapting to changing priorities and deadlines; Experience working in Microsoft Office, particularly Excel and Word; Experience researching and applying collective bargaining agreement provisions related to payroll, compensation, leave, or other employee benefits. Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. #J-18808-Ljbffr