Hospice Administrative Assistant

Benefits:

In office

Flexible schedule

Training & development

Position Overview

We are looking for a detail-oriented and dependable Hospice Administrative Assistant to support daily office operations. This role is essential in ensuring smooth workflow, excellent communication, and efficient coordination across departments. This role ensures the delivery of high-quality, patient-centered end-of-life care while maintaining compliance with all regulatory standards. The ideal candidate is organized, proactive, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities

Provide general administrative support to management and staff

Answer and direct phone calls, emails, and other communications

Schedule meetings, appointments, and maintain calendars

Prepare reports, documents, and correspondence

Maintain filing systems (electronic and paper)

Order office supplies and manage inventory

Assist with data entry, billing, and basic bookkeeping tasks

Greet visitors and provide excellent customer service

Support special projects and other duties as assigned

HR monitoring(Licenses and Credentials)

Payroll/ Billing monthly

Marketing

Qualifications

Bachelor’s degree in Healthcare Administration, Business Administration, Nursing, or related field (Master’s preferred)

1–3 years of administrative or office support experience

Knowledgeable with CDPH, DHCS, CMS requirements

Proficiency in Google (Docs, Excel, Email)

Strong organizational and time-management skills

Excellent written and verbal communication abilities

Ability to multitask and prioritize effectively

Preferred Skills

Experience with office management software or CRM systems

Basic knowledge of bookkeeping or accounting processes

Strong attention to detail and problem-solving skills

Professional demeanor and positive attitude

What We Offer

Competitive pay ($40-$55 per hour)

Opportunities for growth and advancement

Collaborative and supportive work environment