Assistant Academic Advisor

Position: Assistant Academic Advisor

Classification: Full-Time; Exempt (10-month contract with some summer responsibilities)

Primary Reporting Relationship: Academic Advisor

Secondary Reporting Relationships: High School Principal

Ministry Areas: Bay Area Christian School

Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate

Benefits: Paid leave and holidays; health insurance with employer contribution, faculty tuition discount, and 403(b) retirement account available

Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.

Employee Profile:

• Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct
• A strong, clear Christian testimony
• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

Job Purpose: The Assistant Academic Advisor supports the Academic Advisor in serving secondary students in grades 7-12. This role partners with faculty, administrators, and families to guide students in course selection, goal setting, academic achievement, and preparation for college or career pathways. This individual serves students and families with excellence, compassion, and integrity, supporting both academic success and spiritual development while ensuring smooth academic guidance operations.

Key Responsibilities:

Academic Planning & Student Support

• Assist students in grades 7-12 with course selection and long-term academic planning
• Monitor student academic progress and identify students in need of additional support
• Process transcript requests and ensure accuracy through audits and graduation requirement checks
• Assist with student scheduling, including course entry, adjustments, and distribution of schedules
• Support dual credit students with scheduling and grade entry each semester
• Collaborate with teachers and administrators to develop academic intervention plans
• Support students transitioning from junior high to high school
• Maintain accurate academic records and documentation in accordance with school policies

College & Career Readiness (High School Focus)

• Support students and families in understanding graduation requirements
• Assist with college and career exploration resources and programming
• Provide guidance on college applications, timelines, and admissions requirements
• Help coordinate standardized testing information (PSAT, SAT, ACT, etc.)
• Assist with scholarship and financial aid information distribution
• Support transcript requests and academic documentation as needed

Junior High Academic Development

• Help junior high students develop study skills, organization strategies, and time management habits
• Provide age-appropriate academic goal-setting guidance
• Assist with transition preparation for high school course pathways

Family & Faculty Collaboration

• Communicate regularly with parents regarding academic planning and student progress
• Participate in parent-teacher conferences as needed
• Partner with faculty to identify trends in student performance and academic needs
• Provide academic resource recommendations to families

Program Development & Administration

• Assist in developing and implementing school-wide academic counseling programs for grades 7-12
• Support orientation events, course registration processes, and academic workshops
• Maintain counseling materials, college and career resources, and student files
• Participate in faculty meetings, professional development, and school events

Spiritual Integration

• Encourage students to view their academic growth as part of their spiritual development
• Model Christian character and support the school's mission and statement of faith
• Participate in school chapel and faith-based initiatives as appropriate

Compliance & Confidentiality

• Maintain confidentiality of student records in accordance with school policies and applicable regulations
• Follow established procedures for data handling and communication

Minimum Qualifications:

• Bachelor's degree in School Counseling, Education, Psychology, or related field
• Experience working with junior high and/or high school students
• Strong organizational, communication, and data management skills
• Demonstrated commitment to Christian faith and alignment with the school's mission and statement of faith

Preferred Qualifications:

• Master's degree in School Counseling or related field (or willingness to obtain during employment)
• State certification or licensure
• Experience with college admissions processes
• Familiarity with private or Christian school settings
• Experience working with student information systems

Competencies & Attributes

• Experience using Microsoft Office, Google Workspace, and student information systems (ex: FACTS SIS)
• Strong attention to detail and organizational ability
• Ability to interpret academic data and provide actionable guidance
• Relational and approachable with students and families
• Ability to manage multiple grade levels and timelines
• High level of professionalism and confidentiality
• Collaborative team member with strong follow-through

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
• Ability to complete assigned tasks without direct supervision
• Ability to exercise independent judgment and make decisions
• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations
• Ability to listen and respond to counsel
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to report to work on a regular and punctual basis
• Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc.
• Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
• Must be able to regularly remain stationary and move around the classroom, lecturing and monitoring students
• Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity
• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound
• Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly
• Activities occur inside and outside, and the worker is subject to both environmental conditions

Bay Area Church's Vision: To saturate the 4B area with the gospel by restoring people, families, and churches.


The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.

Our DNA: Kingdom. Disciple. Society. Church. (K.D.S.C.)
These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

• KINGDOM
  
  
  • The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.
• DISCIPLE
  
  
  • A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of God's Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.
• SOCIETY
  
  
  • Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for God's Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.
• CHURCH
  
  
  • The Church is God's people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

This job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.