Office Operations Assistant

Nature of Work

Performs work under the direction of the Corrections Hearing Officer, the Office Operations Assistant provides essential administrative support for hearings held in Magistrate Court. The incumbent exercises significant initiative and independence to manage the complete court workflow, taking full ownership of creating and maintaining accurate, compliant disciplinary files. Key responsibilities include assembling all required documentation prior to proceedings, serving hearing notices and violation reports within strict timeframes, and promptly logging all judicial findings into the Offender Information System (OIS) immediately following each hearing. Additionally, the role is responsible for compiling and distributing weekly and monthly operational reports, ensuring all final dispositions reach appropriate departmental personnel, and performing other duties as assigned. The ideal candidate must demonstrate exceptional organizational skills, high attention to detail, and the proven ability to work self-sufficiently in a fast-paced environment. Work location will be at the St. Mary's Correctional Center and Jail.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

The minimum qualifications for this job title are: Training: Graduation from a standard high school or the equivalent. Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: View email address on click.appcast.io YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé. Do you meet the qualifications for this title as outlined by the minimum qualifications? This question is only asking if you meet the minimum qualifications; you will be asked about your overall/total training and experience in the next question.

The next question asks how many years of training and related routine office work/clerical & customer service experience you have combined. Please use the following equivalency chart to convert any college or university education you have completed into the appropriate amount of qualifying experience: 90 clock hours = 1 month of experience 1080 clock hours = 1 year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Every forty-five (45) undergraduate quarter hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience After converting your college semester hours and/or degrees, related business school or vocational training into years of experience using the chart above, please add them to any paid routine office work/clerical experience or customer-facing roles you have had in order to answer the following question. How many total years of college/vo-tech education and full-time or part-time paid experience do you have performing routine office work or customer-facing roles?

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

Type information about any college degrees, business school, vocational training or licensure here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide: Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University Some college: 36 semester hours Spring 2021–Fall 2021 Marshall University Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center Licensure/Certification: West Virginia Professional Engineering License 2024 If you have no relevant training or education to document, type "NONE" here.

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

I consent to the above statement.