Real Estate Operations and Project Coordinator

Stutzman Group

Job Description
Job Description
Real Estate Operations & Project Coordinator
Sarasota, Florida | Full-Time or Part-Time
I am looking for an experienced, highly organized real estate professional to work directly with me across residential real estate, brokerage operations, renovation/construction projects, listings, and transactions.
This is not a traditional sales-agent position and is not centered around cold calling or lead generation.
I am looking for someone who understands real estate and can help me manage the many moving pieces behind transactions, properties, listings, projects, vendors, documentation, and deadlines.
Responsibilities may include:
Coordinating real estate transactions from contract through closing
Maintaining transaction files, deadlines, documents, and compliance
Preparing and organizing listing paperwork and property information
Assisting with MLS listings and listing updates
Coordinating photographers, staging, vendors, inspections, appraisals, and showings
Communicating with title companies, lenders, agents, vendors, and clients
Maintaining property and project files
Tracking active listings, pending transactions, upcoming closings, and follow-ups
Helping coordinate renovation and construction projects
Tracking bids, selections, vendors, timelines, invoices, and outstanding items
Organizing property-related expenses and documentation
Researching properties, permits, records, comparable properties, and other real-estate-related information
Helping develop systems and processes as my real estate and project work grows
Supporting brokerage administrative and compliance responsibilities
Assisting with marketing coordination and property launch preparation
Handling miscellaneous real estate and business projects as needed
The ideal candidate:
Has meaningful experience in residential real estate
Understands the Florida real estate transaction process
Is exceptionally organized and detail-oriented
Can manage multiple properties and transactions simultaneously
Takes ownership rather than waiting for every task to be assigned
Communicates professionally with clients, agents, vendors, and professionals
Is comfortable with contracts, deadlines, spreadsheets, digital files, and technology
Enjoys the operational side of real estate as much as the sales side
Is comfortable in a small, entrepreneurial environment where responsibilities can vary from day to day
A Florida real estate license would be a strong plus, but the right experience and skill set are more important.
Experience in luxury residential real estate, new construction, renovation, development, transaction coordination, brokerage operations, or project management would be especially helpful.
This person will work directly with me and my businesses and will have the opportunity to take on increasing responsibility as the role develops.
The position may be structured as part-time or full-time depending on experience and fit.

Vacancy posted 7 days ago

Similar jobs that could be interesting for youBased on the Real Estate Operations and Project Coordinator in Sarasota, FL vacancy

Survey Project Manager
...of creative solutions to clients in the real estate & land development, and energy markets.... ...national presence and a diverse, award-winning project portfolio. Atwell is a privately owned... ...in a United States military operation for which an Armed Forces service medal...
Operations
For contractors
Work experience placement
Work at office
Remote work
Atwell LLC
Sarasota, FL
2 days ago
Multidepartment Admin & Project Assistant
The Sarasota Housing Authority is seeking an Agency Assistant to provide essential administrative and operational support across various departments. This role supports key leadership including the Director of Construction and the COO, ensuring efficient operations and...
Operations
Work at office
Sarasotahousing
Sarasota, FL
1 day ago
Salesforce Project Coordinator
$86.7k - $171.6k
...meaningful and rewarding career. With real flexibility to balance work with life... ...challenges with confidence.The Salesforce Project Coordinator will help teams plan and execute the... ...and within budget· Manage day-to-day operational aspects of projects; adapting as necessary...
Suggested
Work at office
Local area
Worldwide
Crowe
Sarasota, FL
1 day ago
Construction Superintendent
...America’s largest privately held real estate companies, with a portfolio... ...accountable for the entire construction project from mobilization to completion... ...experience to run day-to-day operations on the job site. This includes field coordination, working closely with the...
Operations
Full time
Contract work
For contractors
For subcontractor
Work at office
Benderson
Sarasota, FL
3 days ago
Survey Project Manager
...industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate...
Suggested
Work experience placement
Work at office
Remote work
Atwell LLC
Sarasota, FL
3 days ago
Maintenance Assistant
..., dependability, and scalability in four key areas: facility operations, exterior services, technical services, and environment services... ...Office Building of the Year® (TOBY) Award and CEL’s National Real Estate “A” List Award for Service Excellence. Helping employees...
Operations
For contractors
Work at office
Continuum
Sarasota, FL
4 days ago
Sign Designer/Project Manager
...one of America’s largest privately held real estate companies, with a portfolio that... ...storefront, pylon/monument, wayfinding, and project signage; produces scaled color elevations... ...for municipalities. It also includes coordinating with external vendors on pricing, production...
Full time
Work at office
Local area
Remote work
Benderson
Sarasota, FL
1 day ago
Keller Williams Team Leader / Real Estate Office Leader
...Job Description Job Description Real Estate Team Leader (Growth Recruiting Focus) Are you a high-performing leader who knows how... ...having direct conversations, and holding others accountable Operates with a high level of discipline, consistency, and personal ownership...
Operations
Work at office
Keller Williams Wentz Group Companies
Sarasota, FL
a month ago
Senior Civil Project Manager
$117.9k - $170.25k
...of owners committed to solving complex projects and delivering innovative solutions for... ...stakeholders; capture assumptions and decisions. Coordinate the proposal phase; assist senior... ...budgets with CRM/Department Head/Operations Director. Ensure contracts are fully executed...
Operations
Full time
Contract work
Temporary work
For contractors
Interim role
Work at office
Immediate start
Flexible hours
Smith Seckman Reid
Sarasota, FL
2 days ago
Associate Project Manager, Aviation Planning
$95k - $130k
...communities and our environment.A Day in Life of an Associate Project Manager, Aviation Planning at HansonHere’s a snapshot of what... ...relationship building and technical presentationsClient and project team coordination for the identified tasksMust be willing and able to work...
Full time
Internship
Work at office
Hanson Professional Services
Sarasota, FL
2 days ago
Head of Project Management
...Reconstruction Project Manager Job description United Water Restoration Group is seeking a highly motivated, reliable and dynamic... ...tasks of reconstruction projects working with District and Operations Managers to ensure quality performance, customer service and...
Operations
For subcontractor
United Water Restoration Group
Sarasota, FL
4 days ago
Head of Project Management
$4,000 - $6,000 per month
...Project Manager The Project Manager will coordinate and guide residential and light commercial painting jobs through the scheduling and execution stages... ...to "completed". Generate schedules and plans of operation for painting projects in close consultation with homeowners...
Operations
For contractors
For subcontractor
Work at office
Five Star Painting
Sarasota, FL
1 day ago
Staff Appraiser
$48k - $150k
...leave to ensure a healthy work-life balance. Professional Operations & Support Virtual Assistant: Dedicated administrative... ...skills with attention to detail Geographic competency in real estate trends Proficiency in Microsoft Office suite of products...
Operations
Bi-weekly pay
Hourly pay
Work at office
Local area
Immediate start
Flexible hours
Velox Valuations LLC
Sarasota, FL
3 days ago
On-Site Project Manager - Furniture Installations
...Project Manager In this role, you will be the crucial link between our clients and our operations, managing projects from conception to completion. You'll coordinate crews, solve challenges in real-time, and deliver the exceptional, stress-free experience that Storage...
Operations
Storage Scholars
Sarasota, FL
4 days ago
Civil Project Manager II
$98.35k - $162.83k
...of owners committed to solving complex projects and delivering innovative solutions for... ...will serve as the primary client contact, coordinate multidiscipline resources and... ...budgets with CRM, Department Head, or Operations Director. Ensure contracts are fully...
Operations
Contract work
Temporary work
For contractors
Interim role
Work at office
Immediate start
Relocation package
Flexible hours
Smith Seckman Reid
Sarasota, FL
3 days ago
Automation Engineering Technical Support
...JLL are shaping the future of real estate for a better world by... ...procedures. ~ Partner with operations, engineering, and support teams... ...MHE systems and deliver projects. ~ Monitor MHE metrics,... ...with multiple stakeholders to coordinate complex maintenance activities...
Operations
Daily paid
Apprenticeship
Remote work
Shift work
Night shift
JLL
Sarasota, FL
4 days ago
Senior Safety Manager
...provide value across the entire project lifecycle through our core... ...business lines in real estate investment, design, self-perform... ...connect design, construction, and operations to deliver smarter, more... ...closely with Risk ManagersActive coordination with Regional Risk Manager’s...
Operations
Temporary work
For contractors
Work experience placement
For subcontractor
Work at office
Local area
Suffolk Construction
Sarasota, FL
4 days ago
Project Coordinator
$19 - $26 per hour
...Project Coordinator Generator Supercenter of Sarasota sells, installs, repairs, and services Generac whole home standby generators. We are seeking a full-time Project Coordinator to join our rapidly growing team. The ideal candidate is a service-oriented, problem-solver...
Hourly pay
Full time
Work experience placement
Work at office
Generator Supercenter
Sarasota, FL
3 days ago
CLEANER SHIFT LEAD | FULL TIME | NIGHT SHIFT
$19 per hour
...and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities...
Operations
Full time
Flexible hours
Shift work
Night shift
Owens Realty Services
Sarasota, FL
a month ago
Assistant Project Manager
...Job Description Job Description Assistant Project Manager Nautilus Homes Sarasota, FL | Full-Time | Onsite Just graduated... ...include: Assist Project Managers with planning and coordinating residential construction projects Help maintain project schedules...
Full time
For subcontractor
Internship
Work at office
Work from home
Nautilus Homes
Sarasota, FL
24 days ago
Assistant Project Manager - Commercial Construction
...ground up, design build work with offices throughout Florida. Projects include ground up commercial, industrial, local government, federal... ...cycle, from initial planning through to final delivery. 2. Coordinating and managing project tasks and deliverables, ensuring that...
For contractors
For subcontractor
Local area
Work from home
Flexible hours
Jobot
Sarasota, FL
1 day ago
Entry Level Project Manager
$65k
...status. Objective: Supports field operations by monitoring concrete pours, assisting... ...job site cleanliness, and supports Project Managers in delivering quality construction... ...Report maintenance needs and assist in coordinating repairs when necessary. Schedule:...
Operations
Temporary work
For contractors
Work at office
Work from home
Monday to Friday
Flexible hours
Shift work
Early shift
ROCKWELL BUILDING SYSTEMS LLC
Sarasota, FL
a month ago
Maintenance Technician - Tradition at Palm Aire
...RangeWater remain THE leader and powerful force in Multi-Family Real Estate. Our Team Members play a pivotal role in the success of the... ...: 40 hours in a regular work week. Typical Site Hours of Operation (may vary by site): Monday Friday: 9am 6pm Saturday: 10am...
Operations
Temporary work
For contractors
Local area
Monday to Friday
Flexible hours
Afternoon shift
RangeWater Real Estate
Sarasota, FL
2 days ago
Leasing Consultant
...professional and courteous manner.Essential Functions:Responsible for ensuring the daily marketing, administrative, and financial operation of the property under the direction of the Community Manager.Maintains a strong understanding of the community and local market competitor...
Operations
Local area
Monday to Friday
Bh Services
Bradenton, FL
4 days ago
Leasing Consultant
$47k - $50k
...managing and maintaining one-of-a-kind residences. Whether it’s the talent within our communities or the expertise across our property operations teams, we work together to make extraordinary happen for our clients, residents and fellow team members. Our people are dedicated...
Operations
2 days per week
Bozzuto
Osprey, FL
2 days ago
Part Time Property Manager
...for individuals who are passionate about the real estate industry and delivering exceptional service... ...duties will include managing tenant inquiries, coordinating maintenance efforts, and assisting with the day-to-day operations of our properties. In-Office Presence...
Operations
Part time
Work at office
All State Realty Associates
Bradenton, FL
3 days ago
Leasing Consultant
...Who We AreBH Management, LLC is a people-first multifamily owner and operator that grew from a small startupinto one of the nation's largest commercial real estate companies. Founded in 1993, BH is celebrated for its simple commitment to doing business the right way and...
Operations
Local area
Monday to Friday
BH Management Services, LLC
Bradenton, FL
3 days ago
Head of Project Management
...technology, and PEO services that help organizations simplify operations, support their employees, and drive growth.Built on the belief... ...are seeking an experienced and dynamic professional to join our Project Management Office as a Senior Project Manager. The ideal...
Operations
For contractors
Local area
CoAd.
Bradenton, FL
2 days ago
Head of Project Management
Project Manager - Division 10 (Toilet Partitions, Bathroom Accessories, etc)Position OverviewWe... ...knowledge of Division 10 products, coordination with design teams, subcontractors and... ...installation, anchorage, hardware operation, finishes, and ADA compliance.Coordinate...
Operations
Contract work
For contractors
For subcontractor
Work at office
Local area
CyberCoders
Palmetto, FL
4 days ago
Assistant Property Manager
$21 - $23 per hour
...Assistant Property Manager RAM Partners, LLC, is a full-service real estate management company that manages more than 80,000 apartments... ...daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other...
Operations
Hourly pay
Temporary work
Work at office
Flexible hours
Ram Partners, LLC
Bradenton, FL
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Real Estate Operations and Project Coordinator. Be the first to apply!