Intake Coordinator for ABA Company
United Care ABA-New York
Job Description
Job Description
Patient Intake Coordinator : welcome families, streamline care, launch your future.
About Us
United Care ABA is a fast-growing startup delivering ABA therapy services to children and families. As we expand, the Patient Intake Coordinator role offers the opportunity to be part of a mission-driven team from the ground up—helping families access care quickly and compassionately. If you love guiding people through a process and want to grow in a high-impact role, we want to meet you.
The Role
As a Patient Intake Coordinator, you'll be one of the first points of contact for new families starting their care journey. You’ll help them understand next steps, gather required documentation, and ensure everything is submitted properly to keep the process moving forward. You'll also coordinate with internal teams so assessments and authorizations happen on time.
This is a detail-driven role with heart—you’ll be the calm, reassuring voice helping families navigate the start of care. For someone highly organized, and passionate about helping others, this is a perfect fit with room to grow.
What You’ll Do
Guide families through the intake process from first call to start of services
Send and track intake packets, follow up on missing documents, and ensure paperwork is complete
Check insurance eligibility and coordinate internal steps for BCBA assessments
Communicate with families regularly to provide updates and support during onboarding
Troubleshoot delays and escalate issues when needed to keep the intake pipeline moving
What We’re Looking For
Prior experience in intake coordination, patient services, or healthcare administration (ABA experience a plus)
Strong communicator who’s confident on phone, email, and text
Detail-oriented and able to track multiple cases at once without letting anything slip
Calm, compassionate, and solutions-focused in fast-paced situations
Excited about opportunities to learn and grow with a scaling startup
Spanish bilingual a plus
Why United Care ABA
Competitive pay
Newly renovated Brooklyn office
Be part of a high-growth team that’s making a real impact
Help families access care and make a difference from day one
$55k - $65k
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New York, NY1 day ago - ...and Sunday. 8 or more hours each day available Process all referrals for Medicare Certified Home Health services Qualify all intake requests for both clinical appropriateness and financial reimbursement Ensure all intake data is accurate Articulate an understanding...Weekend work
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...is a cutting-edge behavioral healthcare company dedicated to transforming lives through... ...advance with the primary treating clinicians. Coordinate Peer-to-Peer (P2P) Review preparation... ...notifications as needed. Partner with intake, utilization review, and finance for best...Remote workGuidelight Health
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## Branch Coordinator - TELEWORKApplylocations: Remote - UStime type: Full timeposted on: Posted... ...limited to creating and working with intakes, reviewing ACIS screens to assist... ...Performs other duties as required.* Meets company minimum standard of Background Check**Education...Hourly payTemporary workWork at officeLocal areaRemote workFlexible hoursNight shiftAccendra Health, Inc.
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