Administrative Assistant

Position Title: Administrative Assistant Work Location: North Chicago, Illinois, USA, 60064 Assignment Duration: 12 months (With Potential Extension) Work Arrangement: Hybrid, 3 days onsite Position Summary: To provide administrative support to members of the Immunology department. Process organizational and administrative routine tasks for the Immunology department. Background & Context: The organization is looking for high-level administrative support within a specialized scientific department to manage complex scheduling and departmental logistics. Key Responsibilities: Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site. Meetings/travel activities - Assist in organization of appointments, invitations, room bookings, catering, document preparation; minute taking, meeting follow up. Organizing business trips (travel and accommodation) and travel expense claims, as necessary. Processing post/mail - Management of incoming and outgoing post for the department. Budget - Supports the Immunology team in all administrative matters related to budget control - Creating Purchase Request Orders and reporting goods reception - Review/approval of invoices and documentation. Uses advanced software skills to perform work assigned. Qualification & Experience: High School diploma or equivalent. Some college preferred. 5+ years previous admin experience or equivalent. Operates with little instruction and minimal supervision. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook Effective communication -written and verbal. Planning and organization Time management/prioritizing