Administrative Assistant II

RESPONSIBILITIES:
• Review and process sales contracts and amendments
• Responsible for checking and analyzing contracts are legible, clean,
complete and are aligned with approvals
• Responsible for routing contracts for signature based on pre-determined
signature authority tiers
• Responsible for reviewing, summarizing and logging contract information
into company's CRM system
• Save, organize and maintain accurate files, notes and data in electronic files
and trackers
• Perform CRM and log maintenance on an ongoing basis to insure accurate
reporting
• Utilize data from the company's CRM system to generate reports, analyze
data, and track contracting statuses
• Support internal auditing and monitoring efforts
• Analyze contract and pricing discrepancies and correct, resolve and
document findings
• Research equipment shipments, price loads, contract renewals and perform
appropriate tasks related to such research
• Respond to requests for end-user pricing eligibility and contract eligibility
• Interface and collaborate with contract administrators, pricing analysts,
pricing coordinators, account executives, regional directors, fulfillment group
and distributors to establish working relationships, assure proper end-user
pricing and contract effective dates are loaded
• Participate in and prepare for contracting & pricing policy meetings
• Develop and continuously update departmental SOPs (Standard Operating
Procedures)
• Demonstrate understanding of the business structure, processes and policies
• Perform closing activities as needed
• Meet deadlines and update clients with status
• Responsible for exhibiting professional behavior with both internal/external
business associates that reflects positively on the company and is consistent
with the company's policies and practices.
• Perform other duties & projects as assigned.
• Understands and is aware of the quality consequences which may occur from
the improper performance of their specific job.
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
• Requires a bachelor's degree in a business-related discipline.
• Minimum intermediate Word and Excel experience a must.
• Minimum of 1 year relevant experience in commercial sales contracting and
pricing.
PREFERRED QUALIFICATIONS:
• Two to four years' experience directly related to contract administration,
preferably within the bio-tech/ healthcare industry.
• Demonstrated ability to effectively and constructively communicate across
departmental disciplines while pursuing contract department goals.
• Must have good communication & organizational skills
• Must have customer service attitude & good computer skills (Microsoft
Word, Excel, Outlook, etc.)
• Self-starter and a multi-tasker
• Ability to work in a high volume, dynamic team environment
• Previous CRM or database experience preferred
• Previous healthcare, biotech or sales industry experience preferred
COMPETENCIES:
• Self-motivated
• Out of the box thinker
• Positive attitude
• Passion for quality and delivery excellence
• Dependable & reliable


EEO:


"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."