Operations & Office Administrator

We are seeking a highly organized, proactive, and versatile Operations & Office Administrator to join our team. This dynamic role is ideal for a multi-talented professional who thrives on variety and can seamlessly shift between high-level executive support, office management, vendor relations, and foundational compliance tasks. The ideal candidate will serve as a key anchor for our daily operations, providing critical administrative support to the CEO, managing essential business logistics, and ensuring excellent communication with external vendors and clients. This position offers a flexible hybrid work schedule, requiring a regular physical presence at our office in Cumming, GA, alongside remote work flexibility. CORE RESPONSIBILITIES Executive & Administrative Support CEO Support : Execute diverse ad‑hoc tasks, projects, and administrative duties directly for the CEO to optimize leadership efficiency. Travel & Event Coordination : End‑to‑end planning, booking, and logistical organization for business trips, itineraries, professional engagements, corporate events, meetings, and company outings. Communications : Handle incoming phone calls with a professional, welcoming demeanor, routing inquiries and capturing detailed messages accurately. Office Operations & Logistics Vendor Onboarding : Coordinate the collection of necessary documentation (W-9s, insurance certificates, contracts) to successfully onboard new vendors and partners. IT & Telecom Liaison : Act as the primary point of contact for RingCentral and other technology providers to promptly resolve technical, hardware, or connectivity issues. Procurement : Manage the inventory, ordering, and distribution of corporate business cards and branded marketing materials. Office Facilities & Mail : Oversee daily mail handling, facilitate check deposits, and manage utility accounts (internet, water, etc.). Compliance, Legal & Reputation Management Business Licensing : Monitor, track, and execute timely renewals for corporate business licenses and regulatory permits to maintain active compliance. Legal Coordination : Assist with organizing documentation, managing timelines, filings, and administrative preparation for Small Claims Court matters. Reputation Management : Monitor online channels and compose professional, on‑brand responses to Google Reviews to maintain high client satisfaction and public image. QUALIFICATIONS & EXPERIENCE Experience : 3+ years of experience in Office Administration, Operations Coordination, Executive Assistant roles, or a similar blended position. Technical Proficiency : Familiarity with Google Workspace, Microsoft Office, and cloud‑based telecom platforms (experience with RingCentral is a plus). Communication Skills : Excellent verbal communication for phone management and strong, polished written skills for public customer service responses. Problem‑Solving Capabilities : Highly resourceful with a "figure‑it‑out" mindset, especially when navigating minor technical issues or specialized projects like legal filings. Organization & Autonomy : Exceptional time‑management skills; proven ability to track recurring annual deadlines (e.g., license renewals) and handle confidential data with complete discretion. Location Requirement : Must live within reasonable commuting distance of Cumming, GA, to fulfill the in‑office portion of the hybrid schedule. WORK ENVIRONMENT, SCHEDULE & COMPENSATION Arrangement : Hybrid role splitting time between a remote home office and our physical workspace in Cumming, GA. Schedule : General business hours (Monday – Friday), with specific in‑office days to be coordinated collaboratively with the CEO based on operational needs, averaging 3 days in office per week. Compensation : Base salary of approximately $50,000, commensurate with experience. HOW TO APPLY Interested candidates should submit their resume to View email address on click.appcast.io for consideration. #J-18808-Ljbffr