Data Recorder Coordinator

Job Description

Job Description

Title: Data Recorder Coordinator

Reports to: Director of Special Education

Position Purpose: To supervise the IEP Help Desk to ensure the timely and accurate submission of data to KSDE for the December 1 and June 1 counts as well as other data requirements as outlined in the State Performance Plan. The Data Manger:

• Must be a self-starter who is able to work independently,

• Demonstrates sound judgment and exceptional problem-solving abilities while making independent decisions.

Qualifications:

Graduation from high school or equivalency. Post-high school training in operation of computers, office software and peripheral equipment preferred. Three years’ experience in a position requiring demonstration of strong leadership capacity, office technology skills and data management/reporting.

Required Knowledge/Ability/Skills:

• Ability to work independent of direct supervision

• Ability to supervise a team

• Leadership skills necessary to promote teamwork and timely task completion

• Knowledgeable in computer operation and standard office software applications

• Knowledge of data integration procedures and applications

• Ability to develop and sustain effective, professional working relationships

• Skilled in completing work with a high level of accuracy; strong detailed orientation

• Ability to communicate effective orally and in writing

Physical/Emotional Requirements:

The employee may be required to demonstrate the following physical/emotional attributes during any part of the workday.

• Ability to maintain composure and positive attitude when under pressure

• Move throughout the work location, lifting 10-20 lbs.

• Hand/Finger dexterity, eye/hand coordination necessary to perform required tasks

• Respond positively to above-average pressure

• Intense and analytical thinking due to multiple, unrelated demands on time and attention

• Ability to spend extended periods of time seated and working at a computer

Performance Responsibilities:

• Responsible for timely and accurate completion of all data collection and uploading necessary for compliance with State Performance Plan, Indicator 20 expectations

• Supervise and lead two data clerks as they perform necessary duties

• Receive and respond to telephone calls and emails regarding IEP processes and procedures and access to the WebIEP system

• Review incoming IEPs for compliance with District and State requirements

• Enter information into Synergy (evaluation date, exceptionality, consent date, IEP date, etc.)

• Enter required data into State data management system as required for June 1 and December 1

• Complete the verification process with KSDE for June 1 and December 1

• Coordinate with high school department chairs to facilitate the transfer-in process

• Work with members of the IEP team and consulting teachers to identify and correct systemic concerns with the preparation of IEPs

• Assist with Developing and streamlining user-friendly IEP processes

• Collaborate with the Demographics department to update and correct data as needed

• Verify student status by reviewing information contained in Student Information System, KIDS and by collaborating with buildings for information

• Collaborate with consulting teachers to identify teachers/staff needing assistance and support in the IEP writing process.

• Assist consulting teachers with the preparation of the IEP handbook

• Serve as a contact person for the WebIEP regarding IEP program questions and concerns

Terms of Employment:

10.5 months; salary commensurate with experience

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Classified Personnel.

Other Duties:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor.